Menu Close

East London: Property Admin Controller posted by Profile Personnel

East London: Property Admin Controller posted by Profile Personnel

Posted on 2025-04-29 00:00:00

Job Summary

COMPANY OVERVIEW
Our client specializes in the development, leasing and management of commercial and industrial
real estate.

ROLE OVERVIEW
As the Property Administration Controller, you will be responsible for overseeing all administrative tasks related to our properties, ensuring that they are running smoothly and
efficiently. In doing so, you will ensure that a positive work environment is maintained for staff whilst achieving high hit rates of collections and administrative deadlines are met.

RESPONSIBILITIES

Maximise Collections by:

  • Optimizing staff performance.
  • Leading and motivating the Team to achieve set out goals and objectives.
  • Ensure Team are working efficiently and accurately.
  • Setting clear, measurable goals and deadlines.
  • Closely monitoring performance and attending to concerns.
  • Regular team meetings to align goals and strategies.

Ensure queries on any outstanding balances and/or short payments and/or other issues are attended to by the relevant Supervisor and follow-up on balance of payment where required.

Preparation of reports for Administration Manager:
Ensure Supervisors are submitting necessary reports from their teams.

  • Ensure Supervisors are submitting necessary reports from their teams.
  • Ensure Revenue Management Controller is submitting their required reports.
  • Team performance metrics.
  • Any reports requested by Management.

Tenant Relationships:

  • Maintain and ensure you and the team have good relationships with the tenants at all times.
  • Pro-actively intervene on accounts when necessary.
  • Escalate problem accounts to management.
  • Ensure smooth administration of accounts.
  • Adjustments on accounts must be actioned with urgency.
  • Prepare recons, interest schedules, rates calculations when required.
  • Engage with tenant directly when required.
  • Arrange and attend meetings with high profile tenants when account queries arise.

Staff Relationships:

  • Promote and motivate excellent employee relationships.
  • Provide job coaching when needed.
  • Attend to disputes/internal conflicts without delay.
  • Prepare for succession planning and upskilling employees.
  • Assist staff to achieve faster turnaround times and more effective time management.
  • Plan monthly training sessions with the staff.
  • Plan and execute onboarding of new staff.
  • Have regular meetings with the Supervisors and Clerks.
  • Maintain excellent communication with the team.
  • Maintain excellent communication between departments.

Billing and Pre Billing:

  • Assist in preparing the pre-billing Rentroll sheets.
  • Investigations on errors and solving problem at the source
View Job  Johannesburg: Field Technician (Healthcare sector)

High Profile Tenants (VIPS):

  • Dealing with these personally until they can be handed over to Supervisor.
  • Keeping respective recons updated.

New Building Onboardings:

  • Facilitate smooth take-on of new tenants.

Rentroll & MDA System

  • Updating and maintenance.
  • Monitoring data input by Team to ensure accuracy.

Tenant Account Adjustments

  • Check validity of submitted and processed adjustments.
  • Submit to Property Administration Manager for approval.

Back up to the Support Office Team Leader

  • Engage regularly with the Team Leader to keep abreast of Team Leader functions/responsibilities, active queries and the like.

Daily catch up with the Property Administration Manager via Teams

  • General discussion of planning for the day/week.
  • Progress reporting for any active projects.
  • Tenant concerns.
  • Staffing concerns.

Projects

  • Co-ordinate with necessary staff and drive planning, adoption and completion of projects.

Submission of Files to Legal Department

  • Checking the files and ensure required is included.
  • Presentation of file to Legal.

Annual Audit

  • Co-ordinate with Property Administration Manager and Finance Department to manage necessary data collation for the Annual Audit.

Annual Rates & Refuse Increase Calculations

  • Co-ordinate with the Support Office Leadership team (Supervisors, Team Leaders and Manager) as well as the companies Municipal Department to prepare and finalise the Annual Rates Increases.
  • Any further tasks or projects required by Management from time to time.

Psychometric tests are required to be undertaken by shortlisted candidates.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database
for any other relevant roles that may arise.

Click Go Apply to apply online!


Get Similar Job Alerts
Enter your WhatsApp number (e.g., +27740908132)
You'll receive alerts for new jobs in

Apply directly for this position. Please read all instructions carefully.

We do not process job applications; we simply aggregate and display job listings.

More related positions


East London: Clinical Training Specialist (CTS) posted by Ikho Direct Recruitment

Clinical Training Specialist CTSA vacancy exists for a Clinical Training Specialist to join our team. The successful candidate will be responsible for...

View Job  Umhlanga: Senior Litigation Secretary posted by Fouche & Co Recruitment

View Job
Clinical Training Specialist (CTS)

East London: Junior Conveyancer / Legal Advisor posted by Streamline Moves

We are seeking a motivated and detail-oriented admitted Junior attorney and Conveyancer to join our growing legal team. In this role, you will work closely...


View Job
Junior Conveyancer / Legal Advisor

East London: Estimator at Panelbeater – To Start Immediately posted by Elegant Square Panelbeaters

Panel beater with factory approvals require the services of a in-house estimator.Requirements- Audatex experience, training or certification preferred-...


View Job
Estimator at Panelbeater – To Start Immediately

East London: Assembly Manager at Panel beater – To Start Immediately posted by Elegant Square Panelbeaters

Panel beater with factory approvals require the services of a competent person to manage our vehicle assembling department.Requirements- Previous experience...


View Job
Assembly Manager at Panel beater – To Start Immediately

East London: Dentist

Minimum Requirements Bachelor of Dental Surgery BChD or equivalent qualification. Registered with the HPCSA. Beneficial Vehicle and valid Drivers License....


View Job
Dentist

East London: Executive Assistant

Overview Our client in the Human Resources sector is looking to employ an Executive Assistant, to provide admin support to their Chairperson. Minimum...


View Job
Executive Assistant

East London: Chief Financial Officer (5Year – FTC)

Job Responsibilities Financial Strategy and Leadership Develop and implement financial strategies to support the companys business goals and long-term...


View Job
Chief Financial Officer (5Year – FTC)

East London: Site Supervisor

Site Location East London Duration 12 months. Requirements A Minimum of 2 Years working experience in a similar role in the Temporary Employment Services...


View Job
Site Supervisor

East London: Trade Counter Sales Executive

Our Client is looking for a dynamic and knowledgeable Trade Counter Sales Executive to join there team. If you have a strong technical background and a...


View Job
Trade Counter Sales Executive

East London: Heavy Duty Plant Mechanic

1. Servicing client forestry equipment on site 2. Responsible for the service and maintenance of all equipment and machinery. 3. Maintains diesel equipment...


View Job
Heavy Duty Plant Mechanic

East London: Audit Senior

Job Description Audit Duties Need to perform audits with minimal supervision. Required to delegate team responsibilities. Ensure budget requirements are...


View Job
Audit Senior

East London: Production Manager

Job Responsibilities Manage and Co-ordinate line functions and ensure that production targets are met according to quality standards and customer...


View Job
Production Manager

East London: Accounting Senior

Main Purpose of The Position Processing of accounting records onto a computerized accounting system resulting in an accurate and complete set of books....

View Job  Stutterheim: Boiler and Kiln Superintendent posted by Profile Personnel

View Job
Accounting Senior

East London: Chief Financial Officer (Permanent)

Minimum requirements are CA SA qualification 15 years of relevant financial management experience Proven track record in the functions of financial...


View Job
Chief Financial Officer (Permanent)

East London: Bookkeeper

Department Accounting Location Port Elizabeth Reports to Finance Manager Accountant Job Purpose The Bookkeeper will manage and maintain the financial...


View Job
Bookkeeper

East London: Property Adminstrator

Lead and motivate the team to achieve set goals and maximize collections Monitor team performance, set clear, measurable goals, and ensure efficiency and...


View Job
Property Adminstrator

East London: POS Installation & Support Technician

Requirements High School qualification or equivalent. A and N qualification required. Previous experience in technical support, installation, or...


View Job
POS Installation & Support Technician

East London: HR Professional

Job Responsibilities HR Fundamentals Support the delivery of HR programs and activities in a manner that promotes communication and involvement at all...


View Job
HR Professional

East London: QUALIFIED SPRAYPAINTER

QUALIFIED AND HIGHLY SKILLED SPRAY PAINTEREAST LONDON . The successful candidate will be responsible for preparing surfaces, mixing and applying paint, and...


View Job
QUALIFIED SPRAYPAINTER

East London: Refrigeration Technician

This well-established refrigeration company specialises in the installation, maintenance, and repair of commercial and industrial cooling systems. They...


View Job
Refrigeration Technician

East London: Logistics Manager

Job Responsibilities Ensure that material and components required in manufacturing is available timeously Manage material and finish goods inventories in...


View Job
Logistics Manager

East London: Logistics Manager

Logistics Manager required for an automotive company based in East London Job requirements DegreeDiploma preferably Logistics or Purchasing Management MDP...


View Job
Logistics Manager

East London: Warehouse Technician (Refrigeration Repairs) (East London)

JOB SPECIFICATION The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and...


View Job
Warehouse Technician (Refrigeration Repairs) (East London)

East London: Senior Creditors Clerk

Overview Our client in the FMCG industry is looking to employ a Senior Creditors Clerk on a 1 year fixed term contract. Minimum Requirements Grade 12 ...


View Job
Senior Creditors Clerk

East London: Quality Technician (Plant)

Job Purpose To conduct Quality Control to achieve Quality Standards and meet customers expectations. Reporting to the Quality Manager. Minimum Requirements...


View Job
Quality Technician (Plant)

Share this to someone who needs a job:
Posted in Jobs in East London, Jobs in Eastern Cape, Jobs in South Africa

More Jobs in Your Area