Job Description
About the Role
The Administration Co-Ordinator plays a vital role in ensuring the smooth and efficient administration of the workshop and office environment, while maintaining professional communication with customers, suppliers, and internal staff.
Key Responsibilities
- Answer incoming telephone calls and manage gate arrivals
- Maintain calendars, schedules, and appointments
- Organise and maintain filing systems (digital and paper)
- Maintain safety files and administrative records
- Handle correspondence and company communication
- Follow up with clients and suppliers
- Co-ordinate communication between departments and team members
- Manage reception duties and greet visitors professionally
- Monitor and manage shared company inboxes
- Send reminders, updates, and internal announcements
- Prepare invoices and customer statements
- Capture expenses and receipts accurately
- Track payments and outstanding invoices
- Update supplier invoices and statements on scanning systems
- Forward financial documentation to the company bookkeeper
- Assist with COD payment processes by liaising with the Director
- Perform data capturing and database updates
- Maintain and update spreadsheets and operational records
- Update customers regarding delivery schedules and timelines
- Follow up on outstanding stock purchases in support of the Parts Manager
- Maintain test gas bottle refill records and cylinder stock sheets
- Arrange load tests, driver training, and audits
- Follow up on certificates, distribute to customers, and maintain records
- Keep conversion costing information updated
- Obtain quotations as requested by the workshop
- Arrange deliveries and collections through courier companies including DHL, FedEx, and Hellmann
- Compile and organise credit card slips
- Monitor and maintain kitchen, stationery, and printer cartridge stock levels
- Ensure workshop overalls are cleaned and returned
- Arrange transportation and logistics for forklift collections and deliveries
Requirements
- Strong computer literacy, particularly in Microsoft Excel and Word
- Minimum of 3 years relevant administrative experience
- Well-organised, practical, and detail-oriented
- Strong communication and interpersonal skills
- Valid drivers licence and own reliable transport
- Afrikaans verbal and written communication skills
- Experience within a workshop, technical, engineering, logistics, or industrial environment
Qualifications
- Pastel experience (intermediate level preferred)
Salary & Benefits
- R15K per annum (negotiable)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Ekurhuleni
The administrative, clerical, and secretarial profession is a vital backbone to the functioning of various industries in Ekurhuleni, South Africa. Typically, these roles are found across different sectors, including finance, technology, manufacturing, and public sector organisations. The demand for skilled administrative professionals remains steady, driven by the need for efficient management and administration of day-to-day operations.
Generally, administrative assistants can expect to earn a salary range of R15 000 to R30 000 per annum, with variations depending on factors such as level of experience, company size, and industry sector. It’s essential to note that salaries can fluctuate widely, and actual figures may differ significantly from these broad estimates. Experience, qualifications, and industry-specific requirements often influence salary ranges.
Common skills required for administrative roles in Ekurhuleni include proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience with computer software applications such as HR management systems or accounting packages, excellent communication and interpersonal skills, strong organisational and time management abilities, attention to detail, and basic bookkeeping and accounting skills. Other valuable skills may include data entry, customer service, and analytical skills.
Administrative professionals are in high demand across various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. These roles offer opportunities for growth and development within the organisation, as well as transferable skills that can be applied to other sectors or industries.
Career progression paths for administrative assistants typically involve taking on more responsibilities, developing additional skills, and progressing to higher-level roles such as team leader or supervisor. Opportunities for professional development may include attending workshops, training sessions, or pursuing further education in related fields. With experience and the right skills, administrative professionals can transition into leadership positions or pursue careers in human resources, project management, or other related fields.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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