Hoedspruit: Personal Assistant posted by Wild Dreams Hospitality

About the Role

We are seeking a highly skilled and experienced Personal Assistant to join our team at Wild Dreams Hospitality in Hoedspruit. As a key member of our support staff, you will provide high-level administrative support to our Managing Director, ensuring seamless day-to-day operations and management of diverse responsibilities. If you are a self-motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Provide high-level, day-to-day personal and professional support to the Managing Director
• Operate with a high degree of autonomy, ensuring all responsibilities are carried out effectively in the Managing Director’s absence, with minimal supervision
• Manage a complex and frequently changing calendar, including scheduling, confirming, and coordinating meetings, appointments, and commitments across multiple responsibilities
• Organize and coordinate virtual and in-person meetings, including preparing agendas, circulating relevant documentation, and taking accurate, detailed minutes with clear action points
• Plan and manage all travel arrangements, including bookings, itineraries, and logistics, ensuring seamless execution of both local and international travel where required
• Oversee and execute a wide range of administrative functions across personal, business, and farm operations, ensuring all systems and processes run smoothly
• Assist with expense tracking, reconciliations, and light bookkeeping for farm operations, maintaining accurate and up-to-date financial records
• Provide administrative and coordination support for farm activities, including assisting with farm staff management, scheduling, and oversight of farm-related tasks
• Monitor and coordinate the use, maintenance, and organization of farm equipment and resources, ensuring operational efficiency
• Maintain vehicle logs, track usage, and coordinate routine servicing and maintenance to ensure all vehicles are in good working condition
• Manage and respond to emails, calls, and other communications on behalf of the Managing Director in a professional and timely manner
• Prepare, format, and manage documents, reports, and records, ensuring accuracy and accessibility of information
• Handle personal tasks and errands, ensuring the smooth running of the Managing Director’s personal environment
• Act as a central point of coordination across various areas (personal, business, and farm), ensuring tasks are followed through and nothing falls through the cracks
• Anticipate needs, identify potential issues, and take initiative to resolve challenges before they escalate

Requirements

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High level of computer literacy and proficiency with remote collaboration tools
• Ability to work independently and take initiative
• Self-sufficient and confident in managing responsibilities without direct supervision
• Strong problem-solving skills with the ability to anticipate needs proactively
• Ability to function effectively in a fast-paced, high-pressure environment
• Resilient, adaptable, and able to manage challenging situations
• High level of discretion, professionalism, and confidentiality
• Comfortable working in a rural environment and engaging with local communities
• Comfortable interacting with a wide range of stakeholders, from international tourism leadership to farm staff

Qualifications

None specified.

Salary & Benefits

Salary details not provided.