Midrand: HR and Payroll Generalist

About the Role

We are seeking an experienced HR and Payroll Generalist to join our team in Midrand. The successful candidate will provide strategic guidance, support, and advice to the business, ensuring compliance with relevant legislation and maintaining excellent relationships between management and employees.

Key Responsibilities

• Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month.
• Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk.
• Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines.
• Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk.
• Payroll Reconciliations: Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger).
• Accurate payment of monthly reconciliations to third parties as per deadline – before the 7th of each month.
• Reconcile IRP5s annually and submit to SARS as per set deadline to ensure compliance.
• Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company.
• Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk.
• Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA) are paid as per set deadlines.
• Registration of new Employees: Ensuring the existence, communication and application of appropriate Policies and Procedures to enforce compliance.
• Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly.
• Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends.
• Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies.
• Ensure that information loaded onto VIP is always accurate and reliable (master file).
• Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.
• Payroll queries: Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours.
• Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline.
• Keep customers in the loop about their queries by providing regular feedback about status of their queries.
• Compile all required reports within deadlines.
• Job Profiling: Monitor and ensure that there are job profiles for all positions.
• Ensure that all employees have signed job profiles with their Line Managers.
• New employees sign job profiles to ensure a clear understanding of required performance standard.
• Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard.
• Business Partnering: Create and maintain productive relationships with allocated business partners through providing advice and conducting visits.
• Meet monthly with business partners to increase visibility of HR in the business and proactiveness.
• Provide feedback on deliverables to direct manager as per agreed timelines.
• Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings.
• Build a positive image of the department through exceeding client expectations at all times.
• Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale.
• Conduct new employee engagement survey and give feedback.
• One on one sessions with new employees to ensure they adjust to our culture.
• One on one sessions with existing employees in allocated areas to establish if there are any issues.
• Address issues where necessary to maintain and increase employee morale.

Requirements

• 4 – 5 Years HR Generalist Experience
• Strong experience in payroll working on VIP
• Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA)
• Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA)

Qualifications

• Formal education/certifications (Bachelor’s, LLB, Matric, etc.)

Salary & Benefits

• Salary: [Salary range or actual salary]
• Benefits: [Benefits package]

Note: The salary and benefits information is not provided in the original job description. If you have this information, please add it to the “Salary & Benefits” section.