Pretoria: Office Administrator posted by Geo Pollution Technologies

GPT requires the services of an Office Administrator to be stationed at the Pretoria office. The successful candidate will be responsible for a wide scope of duties to support the needs to management and staff, coordinate some operational needs and assist with financial tasks. This position requires the employee to work in a physical office location and does not offer the option of working remotely or from home. Essential skills and deliverables: • Outstanding organisational skills • Basic project management skills would be an advantage • Supplier management (vendor application, updating of records, filing of documentation) • Client management (data capturing, filing of documentation) • Managing general office administration and executing ad-hoc duties • Perform the reception function courteously and with a professional image and assist with general queries, when required • Maintain an accurate, comprehensive and accessible manual and electronic filing system • Update and maintain online external financial systems • Place orders/obtain quotes for relevant admin/office accessories, check and process delivery notes and invoices, ensure sufficient stock available • Assist with monthly invoicing • Control of petty cash box and reconcile petty cash at month end • Organise accommodation bookings and coordinate for staff travelling to sites • Assist Office Manager with verifying and reconciling claim forms before payment • Update and maintain training documents monthly • Booking of external training courses Qualification and minimum requirements: • Matric certificate, ideally a post-matric Certificate or Diploma (office administration, financial) will be an advantage • At least 5 years’ work experience of which 5 years working in a support function • Experience in client interaction and dealing with clients and other stakeholders • Proven MS Office proficiency, especially Word and Excel • Basic accounting skills • Driver’s license • The successful candidate must demonstrate prior experience in coordinating multiple tasks and handling financial administrative tasks such as invoicing and cost tracking • Please include a brief summary of your experience in these areas with your application. Applications that do not meet these requirements will not be considered. Inherent requirements of the job: • Ability to manage multiple tasks at a time while paying attention to detail • Excellent verbal and written communication skills • Be able to work under pressure • Ability to work independently (with minimal supervision) • Planning, organising and execution • Problem solving skills