Pretoria: Project Coordinator posted by Ulwandle HR

Our client in a financial services industry is looking for a project coordinator to provide strategic support to MD/CEO/Senior Management in a multi-business environment. The role is crucial in ensuring efficient coordination, collaboration and information flow between the MD/CEO, the Executive Committee (EXCO) and various internal and external stakeholders. This role requires ownership, executive judgment, and flexibility. KEY RESPONSIBILITIES: – Coordinate and organise the MD / CEO’s daily operations, including managing diary, appointments schedule & travel arrangements, taking full ownership of executive tasks, follow-ups and priorities – Collate meeting documentation when required and provide to the Senior Project manager team prior to scheduled meetings. – Handle correspondence, prepare documents, maintain filing systems and act as a gatekeeper to prioritise requests and ensure the MD/CEO’s productivity. – Draft correspondence and liaise with senior stakeholders, acting as a vital link between MD/CEO and stakeholders, building & maintaining strong relationships. – Maintain utmost discretion, confidentiality and professionalism in handling sensitive matters, managing information flow with confidentiality and facilitating collaboration. – Coordinate and support strategic projects, events, business initiatives and EXCO engagements with seamless planning, organising and coordination. – Prepare professional reports, presentations and executive summaries. Ideal Candidate: • Comfortable supporting multiple executives and business units with exceptional communication (written and verbal) and interpersonal skills. • Confident, discreet, solutions-driven, professional, adaptable, proactive & culturally sensitive. • Highly organised, proactive and detail-oriented with the ability to multitask, prioritise and meet deadlines while maintaining attention to detail and accuracy. • Ability to work independently, under pressure and with sound judgment. • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and excellent report writing skills. • Understanding of office management systems, protocols and procedures. Mobility & Flexibility (Non-Negotiable) • Valid driver’s licence and able to drive. • Willingness to travel with the MD/CEO when required • Ability to work after hours or weekends during critical projects and deadlines