Job Description
About the Role
We are seeking an experienced Administration Supervisor to join our team, responsible for ensuring the smooth operation of our administration functions. The ideal candidate will have a strong background in administration and excellent organizational skills.
Key Responsibilities
- Administer the Budgets / Control Sheets / Ordering of Stationery / Telephone account split
- Issue of order no’s to service providers
- Allocate and record regional invoices and liaise with suppliers/hubs in region for outstanding invoices and follow up in terms of Creditors process to enable reconciliation of accounts
- Manage all hub’s and regions petty cash and make sure slips/invoices are signed off by RM and submit to HO for reimbursement
- Complete Petty cash Claims reconciliation for RM
- Handling of conveyor system invoices (all hubs except CTH) and make sure that invoices are signed off by ROM and submit on SAP
- Monitor weekly labour budget vs. actuals
- Order, control and manage staff welfare items (refreshments), cleaning materials and stationery for hub
- Controlling of expenses and make sure that invoices are signed off by RM and submit to HO for payment
- Prepare for regional sites finance control sheet / accruals and reconcile G&L against Forecast
- Reconcile all hubs (region) control sheets; GL analysis and reasons for overspend (all hubs in region)
- Submit monthly Budgets/Control Sheets/Accruals/Forecasts and exception reports for regions to Head Office monthly
- Assist with Preparation of yearly budget for Hub and Region
- Capture new local transport finance sheet and prepare reports
- Administer adhoc transport requests, and prepare documentation required, when necessary
- Assist in handling difficult customers regarding delivery problems
- Assist in the completion and checking of the daily log
- Assist with stores on hold, new store arrangements and compliance issues, when necessary
- Assist with transport provider capturing of daily log when necessary
- Audit and complete transport log sheet and submit to HO
- Audit driver and crew hours with SP with regards to delays
- Complete and submit local delivery transport summary to HO
- Reconcile Service Provider data
- Check clock cards/ timesheets and reconcile timesheets for different service Providers
- Capture problems with en route deliveries, liaise with store to get resolved and then provide feedback to transport provider
- Act as interface between the Hub and Local Transport Provider on day-to-day Issues
Requirements
- Matric Certificate in Business Administration advantageous ± 3 years experience in similar role
- Attention to detail, accurate with good numeric skills
- Must be able to prioritise and have organisational skills
- Must have a sense of internal control / audit practices and have the ability to maintain appropriate systems
- Must have the ability to work with tight deadlines
- PC literacy – SAP, Excel advanced skills
Qualifications
No formal education or certifications mentioned.
Salary & Benefits
Salary details not provided.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Accounting / Finance Jobs in ZA
In the South African job market, Accounting and Finance positions are in high demand across various industries. Typically, these roles require a strong foundation in financial management, planning, and analysis. Generally, professionals with expertise in accounting and finance are sought after to support businesses in making informed decisions.
When it comes to salary expectations for Accounting and Finance roles in South Africa, it’s common for entry-level positions to start within the R300 000 – R500 000 per annum bracket. As one gains experience, salaries can increase to R800 000 – R1 200 000 or more, depending on factors such as company size, industry sector, and individual performance. However, it’s essential to note that these are broad ranges and actual salaries may vary significantly.
Common skills required for Accounting and Finance roles in South Africa include proficiency in financial software (e.g., Xero, Sage), strong analytical and problem-solving skills, attention to detail, excellent communication and interpersonal skills, and the ability to interpret financial data. Typically, candidates with a degree in Accounting or a related field are preferred, although experience and certifications can also be valuable.
The accounting and finance industry is diverse and can be found across various sectors, including financial services, technology, manufacturing, and more. In general, companies in these industries require professionals who can provide expertise on financial planning, budgeting, and forecasting. Often, these roles involve working closely with management to develop and implement financial strategies.
For those interested in pursuing a career in Accounting or Finance, there are several career progression paths available. Typically, entry-level positions lead to senior finance or accounting roles, such as financial controller or accountant manager. With experience and further education, professionals can move into leadership positions, including chief financial officer (CFO) or equivalent.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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