South Africa: Inventory Controller (5* Game Lodge) – Sabi Sand posted by Phoenix Recruitment

About the Role

A Luxury 5* Game Lodge in Sabi Sand is seeking an experienced Inventory Controller to manage and maintain accurate end-to-end inventory processes across the property. The successful candidate will be responsible for ensuring integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

Key Responsibilities

• Oversee all daily stock movements across all departments
• Ensure full SOP compliance at all times
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards
• Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail
• Validate recipe-linked items for correct depletion (cocktails, pouring)
• Investigate all consumption discrepancies same-day
• Enforce “no replenishment without reconciliation” per SOP
• Verify all transfers include:
• Correct documentation
• Signatures
• Matched values
• Ensure all departmental issues are supported by usage sheets
• Validate all wastage entries and ensure proper authorisation
• Confirm supplier credits are correctly raised and reconciled
• Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details
• Notify Group Inventory Manager of unusual changes or irregularities
• Oversight of:
• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits
• Lead mid-month and month-end counts
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning)
• Investigate variances using movement logs, POS data, GRNs, and usage patterns
• Ensure all variances are fully explained and approved
• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets
• Compile an Inventory Workbook
• Obtain final sign-off from Finance & the Group Inventory Manager
• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow
• Ensure selling prices comply with margin policy

Requirements

• Grade 12
• Formal qualification
• At least 2–4 years’ experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
• High accuracy and disciplined follow-through
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

Qualifications

• Formal education/certifications. If NONE mentioned, SKIP this entire section.

Salary & Benefits

• ONLY if mentioned in original with actual numbers. If not mentioned, SKIP this entire section.