Job Description
About the Role
The Executive Personal Assistant role at iStaff (Pty) Ltd is a critical position that requires exceptional administrative skills and experience to support the MD and FD. The ideal candidate will possess excellent communication skills, strong organisation, discretion, and multitasking abilities.
Key Responsibilities
- Manage the schedules, communications, and priorities of the MD and FD.
- Oversee complex diary management and coordinate calendar bookings.
- Arrange and manage travel logistics, including bookings and payments.
- Coordinate meetings by scheduling, issuing reminders, and organizing catering where required.
- Monitor deadlines and ensure timely responses to correspondence.
- Provide both professional and personal support to the MD, including errands.
- Maintain and organise both physical and electronic filing systems, databases, and records.
- Prepare meeting documentation, compile agendas, take detailed board-level minutes, communicate outcomes, and manage related correspondence.
- Ensure all records are accurate, up to date, and well maintained.
- Handle incoming calls in a professional and courteous manner.
- Provide general administrative support, including drafting and responding to communications on behalf of the MD and FD.
- Manage the submission of CPIC-related company information.
- Reconcile monthly credit card statements and petty cash.
- Oversee and coordinate the company’s CSI initiatives.
- Maintain statutory registers, including those for directors and shareholders.
- Act as a professional liaison between the company and its shareholders.
- Carry out ad hoc administrative duties, including switchboard responsibilities.
- Attend company functions as required.
- Plan and coordinate team events.
- Ensure seamless organisation of both business and personal filing systems.
Requirements
- Grade 12
- Tertiary qualification preferred
- More than 10 years PA/EA experience on senior level
- Company Secretary experience
- Excellent communication skills
Qualifications
No formal education or qualifications are required for this role. However, a tertiary qualification is preferred.
Salary & Benefits
Salary details will be discussed during the interview process.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Client Services/Sales Support Jobs in Western Cape
In the Western Cape, the Client Services/Sales Support field is generally characterized by a competitive job market with an emphasis on providing excellent customer service and support to clients. The industry tends to be fast-paced and dynamic, with many opportunities for career growth and development.
Typically, Client Services/Sales Support roles in this region fall within a broad salary range of R250 000 to R500 000 per annum, although this can vary widely depending on factors such as the level of experience, company size, and industry sector. For example, entry-level positions may start at the lower end of this range, while more senior roles may command higher salaries. It is essential to note that these figures are only a general guideline, and actual salaries may differ based on individual circumstances.
Common skills required for Client Services/Sales Support roles in South Africa include excellent communication and interpersonal skills, attention to detail, organisational abilities, and the ability to work well under pressure. Additionally, proficiency in Microsoft Office software, CRM systems, and other industry-standard tools is often expected. Many candidates also possess strong problem-solving and analytical skills, as they need to be able to identify and resolve client issues effectively.
These roles can be found in various industries, including the financial services sector, technology industry, manufacturing sector, and others. In these sectors, Client Services/Sales Support professionals play a critical role in supporting customer-facing teams and ensuring seamless service delivery.
Career development opportunities are plentiful for those in this field, with many options available for advancement or specialisation. Typically, career progression involves taking on increasingly complex projects, gaining leadership experience through departmental roles, or pursuing advanced qualifications such as an MBA or a Postgraduate Diploma in Business Administration. With dedication and hard work, it is possible to establish a successful and fulfilling career in Client Services/Sales Support in the Western Cape region.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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