Western Cape: Executive Personal Assistant posted by iStaff (Pty) Ltd

1. Grade 12
2. Tertiary qualification preferred
3. More than 10 years PA/EA experience on senior level
4. Company Secretary experience
5. Excellent communication skills

Duties and Responsibilities:

• Manage the schedules, communications, and priorities of the MD and FD.
• Oversee complex diary management and coordinate calendar bookings.
• Arrange and manage travel logistics, including bookings and payments.
• Coordinate meetings by scheduling, issuing reminders, and organizing catering where required.
• Monitor deadlines and ensure timely responses to correspondence.
• Provide both professional and personal support to the MD, including errands, requiring strong organisation, discretion, and multitasking abilities.
• Maintain and organise both physical and electronic filing systems, databases, and records.
• Prepare meeting documentation, compile agendas, take detailed board-level minutes, communicate outcomes, and manage related correspondence.
• Ensure all records are accurate, up to date, and well maintained.
• Handle incoming calls in a professional and courteous manner.
• Provide general administrative support, including drafting and responding to communications on behalf of the MD and FD.
• Manage the submission of CPIC-related company information.
• Reconcile monthly credit card statements and petty cash.
• Oversee and coordinate the company’s CSI initiatives.
• Maintain statutory registers, including those for directors and shareholders.
• Act as a professional liaison between the company and its shareholders.
• Carry out ad hoc administrative duties, including switchboard responsibilities.
• Attend company functions as required.
• Plan and coordinate team events.
• Ensure seamless organisation of both business and personal filing systems.

 
PLEASE NOTE:  Thank you for your interest in this position, we will review and be in touch if you are suitable.
 
Due to the amount of applications we receive for each position, we are unable to respond to each one individually. Please accept your application as unsuccessful if you had no feedback within 7 days of applying. Your CV will remain on our database and we will be in touch for other suitable positions.
 
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