Durban: Bookkeeper

Job Title: Bookkeeper Department: Finance Industry: Manufacturing (Glass Processing) Location: Durban Job Purpose: To manage daily financial processing, cashbook allocations, reporting, and administrative functions, ensuring accurate financial records, compliance, and efficient support to the finance department. Key Responsibilities: 🔹 Cashbook & Bank Reconciliations (Sage) Process daily debit and credit transactions using Sage Bank Manager Prepare and upload CSV files, ensuring correct formatting and accuracy Allocate transactions to general ledger, supplier, and customer accounts Investigate and resolve unknown or ad-hoc transactions Perform daily reviews to identify discrepancies and incorrect allocations Maintain transaction mappings for recurring entries Submit cashbook for review and post approved entries Process transactions across multiple bank accounts and companies Capture journals (e.g. fuel, intercompany loans, payroll allocations) 🔹 Fuel Capturing & Processing Extract and convert fuel statements (PDF to Excel) Clean, format, and verify fuel data accuracy Allocate fuel costs to correct branches, projects, and GL accounts Populate Sage templates and prepare for system upload Ensure alignment between fuel statements and captured data 🔹 Management Accounts Preparation Extract and analyse supplier invoices and sales data (Sage & Jotika) Reconcile data between systems and investigate discrepancies Prepare income statements with accurate GL allocations Capture and allocate stock (opening & closing balances) Allocate fuel, payroll, PAYE, and ad-hoc costs Split shared costs per branch Compile and submit management accounts for review Distribute approved reports to management and directors 🔹 Procurement & Purchase Orders Create and manage purchase orders for all company purchases Source suppliers and obtain quotations Ensure approvals are obtained before placing orders Monitor usage and implement cost control measures 🔹 Cellphone Contracts Administration Manage new contract applications and upgrades Liaise with service providers (e.g. Telkom, Vodacom) Obtain approvals and process documentation Maintain contract records and perform quarterly reviews Conduct cost vs benefit analysis and report to management 🔹 Fleet & Fuel Management Monitor fuel usage and investigate discrepancies Manage fleet cards (applications, cancellations) Maintain fleet-related records and licences 🔹 Insurance & Asset Management Maintain and update fixed asset register Record additions and disposals of assets Support insurance-related administration 🔹 Systems & Admin Support Manage portals (e.g. invoice uploads and verifications) Provide basic IT and operational support Maintain records for vehicle tracking systems (C-track) Coordinate office consumables and supplier services (e.g. printers) 🔹 Ad-Hoc Duties Provide reception relief when required Assist with general administrative and operational tasks Support process improvements and cost control initiatives