Job Description
About the Role
The Department of Visual Art, within the School of Visual and Performing Arts, Faculty of Humanities at Nelson Mandela University, seeks a self-motivated and highly organised Secretary to provide administrative support to the department and its management team.
Key Responsibilities
- Assist in organising, coordinating, and participating in events related to learning and teaching, operations, and marketing, including fashion shows, exhibitions, career expos, seminars, and similar activities.
- Manage filing systems, mail distribution, student records, marks records, examination administration, general communications, and the administration of documents, forms, and templates for undergraduate and postgraduate studies.
- Type, format, template, and archive all departmental documentation, including letters, reports, agendas, minutes, correspondence, and examination papers.
- Handle all telephonic communication with internal and external stakeholders, including taking messages, redirecting calls, establishing context, and screening calls for the Director of School (DoS) and/or Head of Department (HoD).
- Manage the DoS/HoD diary, both electronically and manually, and facilitate the efficient and effective use of their time in the performance of their duties.
- Coordinate all travel, accommodation, and venue arrangements, and ensure that cheque requests are processed timeously via the Integrated Tertiary Software (ITS) financial system.
- Schedule and arrange meetings; notify staff and stakeholders; record and distribute minutes; and follow up on action items.
- Manage all incoming and outgoing mail and oversee its distribution.
- Perform all ITS-related administrative functions, including those related to student records and marks, quotations, requisitions, job requests, and budget administration.
- Assist with first-year enquiries and student enrolments.
- Support senior management within the School with administrative duties related to operational budgets and financial portfolios.
- Process and facilitate requisitions for materials and goods related to learning and teaching projects in Visual Art, including follow-up procedures in accordance with institutional protocols.
Requirements
- Grade 12 qualification.
- A minimum of two to five years’ relevant work experience within a university or tertiary education environment.
- At least two to five years’ experience in an academic or administrative setting.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and OneDrive.
- Strong verbal and written communication skills.
- In-depth knowledge of office management and general administrative processes.
Qualifications
- A relevant national diploma or degree is an added advantage.
Salary & Benefits
- The salary for this position is not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in ZA
The Admin / Clerical / Secretarial sector is a common and diverse field in the South African job market. Typically, roles within this sector are found across various industries, with a strong presence in the financial services sector, technology industry, and manufacturing sector. Generally, these positions are in high demand, especially in fast-paced and growing organisations.
When it comes to salary expectations for Admin / Clerical / Secretarial professionals in South Africa, it’s generally difficult to provide a specific range due to variation in factors such as experience, company size, and industry sector. However, broad salary ranges can be offered as follows: For entry-level positions, salaries typically start around R15 000 – R25 000 per annum, while experienced professionals can expect higher salaries ranging from R40 000 – R80 000 per annum. These figures are subject to change and may not reflect the current market conditions.
Common skills required for Admin / Clerical / Secretarial roles include proficiency in Microsoft Office (particularly Word, Excel, and PowerPoint), excellent communication and organisational skills, attention to detail, and the ability to maintain confidentiality. Additionally, knowledge of accounting software and experience with email management tools are often beneficial. Strong problem-solving skills and the capacity to adapt to new systems and processes are also highly valued.
These roles can be found in various industry sectors, including financial services, technology, manufacturing, and public sector organisations. Many companies, both large multinationals like Google and Microsoft and local South African businesses, employ Admin / Clerical / Secretarial staff to ensure efficient day-to-day operations and administrative support.
Career development opportunities for Admin / Clerical / Secretarial professionals are generally available through training and development programs offered by employers. These may include courses in business administration, computer literacy, or languages. With experience and continuous learning, it’s possible for individuals in this field to progress into more senior roles or explore related fields such as human resources management, project coordination, or office management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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