Cape Town City Centre: Logistics, Sales & Financial Administrator

Job Title: Logistics and Financial Administrator Location: Cape Town CBD A well-established and fast-paced company within the import, trading, and logistics sector is seeking a detail-oriented and proactive Logistics, Sales and Financial Administrator to join their team. This role plays a key part in ensuring the smooth running of sales administration, logistics coordination, and financial processes . The successful candidate will be highly organized, analytical, and comfortable managing multiple priorities in a dynamic environment. Previous experience within import, trading, or logistics environments will be highly advantageous. Key Responsibilities Sales Administration Create and issue sales orders to clients based on confirmed deals. Follow up with customers to obtain signed sales orders timeously. Capture sales orders on the CRM system and process approvals within SAP. Monitor and manage open sales orders to ensure timely completion. Logistics Coordination Record and reconcile daily stock movements across multiple locations. Ensure warehouse stock alignment through daily reconciliations. Coordinate truck bookings with warehouses for customer deliveries. Manage transport and delivery schedules for active contracts. Arrange weekly bagging schedules with warehouses and provide updates. Manage packaging materials including ordering, tracking, and monthly reconciliations. Prepare commercial and pro-forma invoices for payments and clearance. Verify Bills of Lading (BLs) and related purchase/sales documentation. Handle vessel clearing documentation for discharge ports. Financial Administration Generate customer invoices and resolve account-related queries. Allocate and reconcile customer payments. Issue monthly debtor statements and assist with debt collection. Maintain and file zero-rated export documentation for SARS compliance. Compile weekly accounts receivable ageing reports. Maintain and update client FICA documentation. Capture supplier service and packaging material invoices. Assist with monthly local payment runs and supplier reconciliations. Update daily bank reconciliations and ensure accurate SAP entries. Conduct monthly bank reconciliations. Assist with financial reporting including statutory and merchanting reconciliations. Administrative Support Manage SAP administration including order closures, credit limit updates, and client/supplier master data maintenance. Assist with travel claim documentation and approvals. Support credit limit checks and release approvals within SAP. Provide documentation for internal, external, and regulatory audits. Minimum Requirements Diploma or Degree in Business Administration, Finance, Supply Chain, or a related field . Minimum 3 years experience in sales administration, logistics, or financial administration. Experience working in an import, trading, or logistics environment is highly advantageous. Proficiency in SAP, CRM systems, and Microsoft Office (particularly Excel) . Key Competencies Strong attention to detail with the ability to manage complex administrative processes. Ability to multitask and prioritize effectively in a fast-paced environment. Analytical mindset with strong problem-solving capabilities . Excellent communication and organizational skills . Team-oriented with a customer-focused approach .