Cape Town City Centre: Office and Finance Administrator

Our client an established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office and Finance Administrator to join our team in Cape Town. Do you thrive in a busy environment where no two days are the same? Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! This pivotal, dual-function role is essential for maintaining the efficient operation of our offices and ensuring the smooth processing of all daily financial transactions. This role offers an excellent opportunity to make a significant impact across our organisation. What you’ll be doing As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business. Office Administration Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation. Facilities & Logistics: Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics. Procurement: Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies. People Support: Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation. General Support: Organise meetings and make travel arrangements, including reconciling associated costs. You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands. Team Management: Manage the office cleaning staff. Financial Administration Invoicing & Debtors: Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments. Transaction Processing: Prepare journals, allocate bank transactions, and reconcile bank accounts. Payments: Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers’ bank account details. Payroll & Year-End: Assist with monthly payroll tasks and support the financial year-end processes. General Administration Maintain an organised electronic and physical filing system for all office and financial documentation. Assist the Marketing Team with event arrangements. What you’ll bring to the team To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies. Qualifications & Experience Essential Education: A Matric (Grade 12) certificate is required, with Mathematics and/or Accounting as a subject. Highly Advantageous: A BComm degree or equivalent qualification. Experience: At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience. PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides). Driving: Must be able to drive a vehicle and possess a valid South African driver’s licence and access to a reliable vehicle. Essential Skills Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks. Financial Knowledge: A solid understanding of basic accounting principles , including VAT, debtors, cashbook, and payroll. Organisational Skills: Strong organisational, time management, and prioritisation skills. Problem-Solving: A highly analytical and proactive approach to tackling challenges. Professional Conduct: High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data. Communication: Excellent written and verbal communication skills. Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative. Team Player: Friendly and enjoys helping and working with people.