Job Description
About the Role
The Administration Controller is responsible for the overall coordination and control of administrative and documentation processes within the branch, ensuring operational visibility, reporting accuracy, and compliance with internal procedures and external regulatory requirements.
Key Responsibilities
- Capture all operational data accurately on the system on a daily basis, including manual capturing during system downtime where required.
- Ensure the Daily Operational Dashboard is captured accurately and submitted within required timelines.
- Maintain strict control of system access and data security, ensuring no unauthorised access to operational systems or stored information.
- Ensure sufficient administrative supplies (labels, paper, documentation packs, etc.) are always available.
- Maintain structured document filing systems to ensure easy retrieval of operational records.
- Manage off-site document storage where applicable.
- Prepare and submit weekly customer reports as required.
- Investigate and close off claims within the required timelines.
- Act as ERP and WMS Super User, supporting operational teams in system-related queries.
Requirements
- Strong attention to detail and administrative accuracy
- Excellent organisational and document-control skills
- Strong analytical and numeracy ability
- Ability to work effectively under pressure in a fast-paced operational environment
- Strong communication and coordination skills
- Self-motivated with a proactive and responsible work ethic
- High level of integrity and confidentiality
- Ability to collaborate effectively with operations teams and customers
Qualifications
- Matric / Grade 12 (essential)
- 35 years experience in a similar administration or operational coordination role
- Strong computer literacy (MS Office Word, Excel, Outlook)
- Experience working with ERP and Warehouse Management Systems (WMS) such as Accellos / Microsoft GP (advantageous)
- Experience working within logistics, warehousing, or supply chain environments
- Knowledge of Food Safety Certification standards (e.g. FSSC 22000) (advantageous)
Salary & Benefits
Not specified in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Warehousing Jobs in Western Cape
The Western Cape, being one of South Africa’s major economic hubs, has a thriving logistics and warehousing industry. This sector is typically driven by the demand for efficient supply chain management, which in turn fuels growth opportunities for individuals seeking careers in this field.
Typically, salaries for warehouse roles in the Western Cape can vary widely depending on factors such as experience, company size, and industry sector. Generally, candidates with relevant experience or specialized skills may expect salary ranges of between R400 000 to R700 000 per annum, although these figures are subject to variation. It’s essential to note that actual salaries may differ based on individual circumstances.
Common skills required for warehouse roles include manual handling, inventory management, communication, and technical aptitude. Typically, employers look for candidates with a strong foundation in mathematics and problem-solving skills, as well as the ability to work independently and as part of a team. Other essential skills often include data entry, adaptability, and basic IT knowledge.
The Western Cape is home to various industries that commonly employ warehouse personnel, including manufacturing, e-commerce, and logistics companies. Financial services sector companies also frequently require staff with specific technical expertise for their warehousing operations. Additionally, technology industry firms may employ warehouse staff to support the distribution of electronic products.
Career development opportunities in the Western Cape’s warehousing industry are diverse and varied. Typically, experienced professionals can progress to supervisory or management roles within warehouses, overseeing teams and implementing process improvements. Others may pursue careers in logistics management, supply chain planning, or operations management, leveraging their technical skills and industry knowledge. For those seeking further education, there are various training programs available that focus on warehouse management, inventory control, and supply chain optimization.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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