Job Description
About the Role
We are seeking an enthusiastic Administrative Assistant: Sales to join our team in Riverhorse, eThekwini. As a key member of our sales support team, you will be responsible for providing exceptional administrative assistance to our sales teams, ensuring seamless day-to-day operations.
Key Responsibilities
- Daily Switchboard Relief – when 2 x Receptionists are on lunch breaks
- Annual and sick leave administration
- Support Sales Teams by coordinating suppliers, organizing setup, allocating promotional items, ordering meals, and assisting with prizes and recording prize winners
- Assist Manager with day-to-day administrative tasks, including spreadsheet work
- Assist Sales Manager with daily sales support communications and matters in conjunction with the sales team
- Maintain a dedicated file for customer promotions and incentive prizes tracking for audit purposes
- Manage staff purchase requests and reconciling of documents
- Finance: processing Sundry Creditors invoices via D365 and ELCB systems, maintaining an organized invoice filling system for record keeping and compliance
- Coordinating payment communication by sending emails and payment requests to certain creditor clerks at H/O
- Managing petty cash allocations, petty cash requests, requisitions, and management checks
- Providing support to creditors by resolving invoice and payment-related queries
- Overseeing stationery requests
- Reconciling the order book with invoices (e.g Joosabs)
- Reconciling daily staff purchases and payments accordingly
Requirements
- Matric/Grade 12
- 2 years (plus) experience in administrative, finance, or sales support
- Experience working with ERP systems such as D365 or ELCB
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Attention to detail
- Teamwork and collaboration
- Customer service orientation
- Integrity and confidentiality
- Organizational skills
- Finance and reconciliation skills
- Coordination skills
- Time management
- Professional telephone etiquette
Qualifications
- Formal education/certifications not specified.
Salary & Benefits
- Salary details not mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in KwaZulu-Natal
In KwaZulu-Natal, the admin, clerical, and secretarial positions are a common occupation, particularly in various industries such as financial services sector, technology industry, manufacturing sector, and more. The job market trends for this field typically indicate a steady demand for skilled administrative professionals. Generally, these roles offer a stable career path with opportunities for growth and development.
The typical salary range for admin, clerical, and secretarial positions in KwaZulu-Natal is broad, ranging from R300 000 to R800 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. It’s essential to note that these figures are approximate and can vary significantly. Experience, qualifications, and performance often play a significant role in determining the actual salary range.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office, excellent communication and interpersonal skills, attention to detail, organizational skills, time management, and basic bookkeeping knowledge. Typically, employers look for candidates with strong technical skills, combined with excellent communication and interpersonal skills.
These roles are commonly found in various industries, including the financial services sector, technology industry, manufacturing sector, healthcare sector, and government institutions. The financial services sector often requires administrative professionals to handle client relations, financial data management, and compliance issues.
Career development opportunities for admin, clerical, and secretarial professionals typically involve progression to supervisory or managerial roles, specialising in specific areas such as human resources, finance, or operations. Many employers also provide training and development programs to enhance skills and knowledge, leading to more senior positions within the organisation. It’s essential for job seekers to consider career development opportunities that align with their interests and strengths.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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