Job Description
About the Role
The Office Manager plays a vital role in optimizing office operations at SOS Children’s Village, ensuring efficiency and effectiveness in managing daily activities, facilities, supplies, budgets, fleet, and staff support. This position combines administrative office support with supply chain oversight, requiring strong organizational skills and attention to detail.
Key Responsibilities
- Manage daily office operations to ensure efficiency and productivity
- Oversee facilities management, including maintenance and upkeep of office premises
- Supervise procurement, inventory control, shipping, and logistics processes
- Provide fleet management services, including vehicle maintenance and fueling
- Support senior management and the Board of Governors with meetings, travel arrangements, and other logistical tasks
- Implement procedures to optimize workflow and maintain a positive work environment
- Handle administrative tasks such as scheduling and staff support
Requirements
- Completed Grade 12 with further studies in administration or equivalent
- Valid South African Drivers Licence
- Minimum 5-8 years relevant experience in managing a similar portfolio
- Proven report writing and strong administration skills
- Understanding of NGO operations, office management, fleet, and property management
- Good organisational skills
- Above average knowledge of MS Office Suite
- Fluency in English, and one or more local languages
Qualifications
- Formal education/certifications: None specified
Salary & Benefits
- Salary range: [Not specified]
Note: The salary range was not mentioned in the original job description. If you need to add a salary range, please provide it.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in South Africa
In South Africa, the admin, clerical, and secretarial roles are an integral part of various industries, often providing administrative support to teams across different sectors. Typically, these roles involve a range of tasks such as data entry, correspondence management, report preparation, and calendar organisation, making them essential for any business or organisation.
Generally, salaries for administrative professionals in South Africa can vary widely depending on factors like experience, company size, and industry sector. While broad salary ranges are difficult to pinpoint, it is common for entry-level positions to fall within the R30 000 – R50 000 per annum bracket, with senior roles often ranging between R60 000 – R120 000 per annum or more. However, salaries can fluctuate based on the company’s size, industry sector, and specific job requirements.
Common skills required for administrative professionals in South Africa include proficiency in Microsoft Office software, particularly Excel, Word, and Outlook; strong communication and interpersonal skills; attention to detail and organisational abilities; data entry and management skills; and basic bookkeeping and accounting knowledge. Other valuable skills often include social media literacy, email marketing expertise, and experience with project management tools.
Administrative professionals can be found in various industries, including financial services sector, technology industry, manufacturing sector, as well as public administration and non-profit sectors. In these roles, they play a crucial part in ensuring the smooth operation of businesses or organisations by providing administrative support and maintaining records.
In terms of career development, admin, clerical, and secretarial professionals can expect to progress through various levels within their organisation, often taking on more senior roles such as team leader or assistant manager. With experience and additional training, they may also explore opportunities in related fields like human resources, project management, or business administration.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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