Hoedspruit: Personal Assistant

About the Role

As a Personal Assistant to the Managing Director, you will be required to provide high-level administrative support in a fast-paced environment that spans both farm and town-based office settings. The ideal candidate will possess excellent organizational skills, strong communication abilities, and the ability to work independently with minimal supervision.

Key Responsibilities

• Provide high-level, day-to-day personal and professional support to the Managing Director
• Operate with autonomy, ensuring all responsibilities are carried out effectively in the Managing Director’s absence
• Manage a complex calendar, including scheduling, confirming, and coordinating meetings, appointments, and commitments across multiple responsibilities
• Organize and coordinate virtual and in-person meetings, preparing agendas, circulating relevant documentation, and taking accurate minutes with clear action points
• Plan and manage travel arrangements, ensuring seamless execution of both local and international travel
• Oversee and execute a wide range of administrative functions across personal, business, and farm operations
• Assist with expense tracking, reconciliations, and light bookkeeping for farm operations
• Provide administrative and coordination support for farm activities, including assisting with farm staff management and oversight of farm-related tasks
• Monitor and coordinate the use, maintenance, and organization of farm equipment and resources
• Maintain vehicle logs, track usage, and coordinate routine servicing and maintenance
• Manage and respond to emails, calls, and other communications on behalf of the Managing Director in a professional and timely manner
• Prepare, format, and manage documents, reports, and records ensuring accuracy and accessibility of information
• Handle personal tasks and errands, ensuring the smooth running of the Managing Director’s personal environment

Requirements

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High level of computer literacy and proficiency with remote collaboration tools
• Ability to work independently and take initiative
• Self-sufficient and confident in managing responsibilities without direct supervision
• Strong problem-solving skills with the ability to anticipate needs proactively
• Resilient, adaptable, and able to manage challenging situations
• Comfortable working in a rural environment and engaging with local communities
• Comfortable interacting with a wide range of stakeholders

Qualifications

• Formal education/certifications not specified