Johannesburg: Buyer / Office Administrator

About the Role

The Buyer / Office Administrator will be responsible for managing procurement activities, coordinating logistics, and providing administrative support to ensure the smooth operation of our business.

Key Responsibilities

• Manage procurement activities for local and international suppliers
• Create and issue purchase orders accurately and on time
• Build and maintain strong relationships with suppliers, freight partners, and service providers
• Monitor supplier performance, reliability, stock availability, and turnaround times
• Coordinate international orders and shipments, including supplier communication, purchase orders, freight arrangements, shipment tracking, and related documentation
• Liaise with logistics and clearing partners to ensure efficient inbound movement of goods
• Support the planning of stock orders to reduce stockouts and overstocking
• Maintain procurement and shipment tracking sheets and records accurately
• Process Takealot stock adjustments and related inventory administration
• Support stock control processes to improve stock accuracy and availability
• Reconcile all 30-day account customers and suppliers, prepare supplier reconciliations and payment schedules for bank loading, and manage customer and supplier credit applications
• Complete supplier application forms, onboarding documentation, and tender documents
• Prepare information for monthly financial meetings and assist with weekly and monthly management reporting
• Maintain accurate filing systems, procurement records, supplier files, and operational documentation

Requirements

• Matric / Grade 12 essential
• 2 -3 years experience with local and international buying including supply chain / logistics
• Accounts experience (Debtors and Creditors)
• Procurement and supplier management experience advantageous
• Experience dealing with suppliers, purchase orders, and stock replenishment advantageous
• Experience coordinating local and international orders or shipments advantageous
• Experience with reconciliations, supplier accounts, and operational reporting advantageous

Qualifications

• Formal education/certifications (Bachelor’s, LLB, Matric, etc.) NOT MENTIONED IN ORIGINAL JOB DESCRIPTION. SKIP THIS ENTIRE SECTION.

Salary & Benefits

• Salary and benefits NOT MENTIONED IN ORIGINAL JOB DESCRIPTION. SKIP THIS ENTIRE SECTION.

Note: The salary and benefits section was not mentioned in the original job description, so it has been skipped.