Johannesburg: Executive Personal Assistant posted by Rand Water Medical Scheme

About the Employer Rand Water Medical Scheme is nonprofit restricted medical scheme catering specifically for the Rand Water employees and their immediate families. It was founded in 1918 and is registered (registration number 1201) in terms of the Medical Schemes Act 131 of 1998, as amended. The vision of this scheme therefore becomes to be a unique, financially sustainable medical scheme, offering competitive health care services for the well-being of all beneficiaries. Purpose of the Job To provide comprehensive, high-level administrative and strategic support to the Principal Officer, ensuring the seamless operation of the executive office through expert diary management, stakeholder liaison, and complex logistical coordination while maintaining the highest standards of confidentiality and efficiency. Key Responsibilities Maintain and synchronize the calendar, prioritize high-value appointments and resolving scheduling conflicts with minimal supervision Facilitate internal and external meetings, including drafting agendas, coordinating meeting documentation, recording minutes, and tracking action points Manage end-to-end travel requirements, including international and domestic flights, visa procurement, hotel accommodations, and expense reconciliation. Serve as a point of contact for incoming communications; consolidate and synthesize complex information to deliver concise updates to the Principal Officer. Coordinate the administrative planning and execution of company-wide activities, workshops, and executive events Oversee the systematic filing (physical and SharePoint) and safeguarding of sensitive executive records, ensuring full compliance with privacy protocols. Serve as a professional interface between the POs office and internal/external stakeholders, including regulatory bodies and service providers. Assist Executives with ad-hoc operational duties and provide administrative backup to team where necessary. Qualifications and Experience Matric (Grade 12) Secretarial or Office Administration Diploma. Business Management Certificates would be an advantage A formal qualification in Office Administration, Secretariate, business Administration or equivalent. Minimum 35 years experience as an Administrator or Executive Assistant Prior experience in similar role within the Healthcare, Insurance, or Financial Services would be an advantage. Mandatory advanced competency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Excellent communication, leadership, organisational, and interpersonal skills. High level of accuracy, attention to detail, and organisational ability. Key Competencies Ability to prioritize tasks effectively under pressure and make sound independent decisions. Excellent verbal and written business communication skills suitable for engagement with various stakeholders at different levels. Attention to Detail in information gathering, monitoring, and reporting. Demonstrates strong initiative and can effectively carry out tasks in various circumstances. Absolute discretion when handling sensitive organizational information. Working conditions This position works on a Hybrid model (Office and Remote) Occasional travel may be necessary as part of this role. Note: Applicants are required to submit a detailed CV, and a certified copy of ID and qualifications, on or before the closing date. If the applicant has not been contacted within six weeks of the closing date of the advert, please regard the application unsuccessful. All references and qualification alluded to in the prospective candidates CV will be subject to a background verification process.