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Johannesburg: Office Manager

Johannesburg: Office Manager

Posted on 2025-05-13 00:00:00

Employer Unspecified
Category Accounting / Finance
Location Gauteng  / Johannesburg

Job Summary

Were looking for a highly organized and self-motivated individual with strong administrative and executive support experience. The ideal candidate should thrive in a dynamic office environment, manage multiple responsibilities with minimal supervision, and enjoy supporting a diverse team. Prior experience in a similar role within an accounting firm is a plus. Key Responsibilities: Supervise and support the Office Administrator, Receptionist, Tender Administrator, and Accounting Trainee. Manage daily office operations, including supplies, facilities, and vendor coordination. Ensure a professional reception area and manage the switchboard. Lead the tender process, ensuring timely and compliant proposal submissions. Handle accounting duties such as invoicing, AP/AR, and financial reporting. Support month-end/year-end closings and budget tracking. Guide the Accounting Trainee in financial procedures and compliance. Oversee billing and collections to maintain healthy cash flow. Manage HR admin tasks, including time-sheets, leave tracking, and training coordination. Monitor project budgets and invoicing for accuracy and alignment with business goals. Ensure compliance with company policies and statutory requirements. Job Experience and Skills Required: Bachelors Degree in Business Administration, Accounting, or a related field. Minimum of 7 years of experience in office administration, accounting, or office management roles. Strong leadership and team management skills. Accounting knowledge, including experience with financial reporting, invoicing, and budget tracking.

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Posted in Accounting / Finance, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa

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Johannesburg: Office Manager

Johannesburg: Office Manager

Posted on 2025-05-09 00:00:00

Job Summary

This is a key role for someone who thrives in a multi-functional environment and is ready to take ownership of all administrative, operational, and financial coordination tasks within the firm. Key Responsibilities Lead and supervise the Office Administrator, Receptionist, Tender Administrator, and Accounting Trainee. Manage day-to-day office operations, ensuring efficiency in procurement, facilities, and office maintenance. Oversee reception and switchboard operations to maintain a professional and welcoming environment. Coordinate and quality-check tender submissions and ensure compliance with requirements. Handle accounting functions including invoicing, payables/receivables, financial tracking, and reporting. Assist with budget management, WIP monitoring, and project cost tracking. Supervise HR admin including timesheets, leave, training coordination, and resource planning. Review and implement internal policies and ensure statutory compliance and return submissions. Provide strategic oversight of resource allocation to meet clients’ needs and business priorities. Mentor junior staff and support the professional development of the administrative and finance teams. Minimum Requirements: Bachelors Degree in Business Administration, Accounting, or a related field. Minimum 7 years experience in office management, administration, or accounting within a professional services or audit environment (preferred). Strong leadership and people management skills. Solid accounting knowledge and experience with invoicing, reporting, and budget control. Proficient in Microsoft Office Suite and accounting software. Excellent organisational, verbal, and written communication skills. Ability to work independently, manage multiple priorities, and meet deadlines under pressure.

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