Job Description
About the Role
The Warehouse Admin Controller is a critical administrative role supporting warehouse receiving, dispatch, and inventory activities in our cold-chain logistics and distribution operations. This position requires strong attention to detail, excellent organisational skills, and the ability to work in a fast-paced environment.
Key Responsibilities
- Capture all daily operational dashboards accurately and on time.
- Submit weekly customer reports within required deadlines.
- Process returns within 24 hours of the event and validate return reasons daily.
- Ensure all receiving packs contain the required documentation, including:
- Put-away confirmation checks
- Photos of stock
- Quality control documents
- Correct and complete forms
- Ensure proper closure of receipts and goods issued per shift.
- Manage inbound booking confirmations and ensure accuracy.
- Maintain POD compliance, ensuring they are updated and do not exceed:
- 7 days for local deliveries
- 14 days for linehaul deliveries
- Assist with planning and coordinating inbound booking slots and time allocations to support operational flow.
- Manage stationery supply and availability to ensure administrative continuity.
- Oversee pallet management, including CHEP and standard brown pallets.
- Support cycle counts, stock takes, and reconciliations; ensure accurate capturing and investigation of variances.
- Ensure that stock received under quarantine is correctly labelled and processed under hold status.
- Submit all daily client reports.
- Conduct claims investigations and close them off immediately upon completion.
- Ensure accurate and timely reporting to management for any discrepancies or outstanding investigations.
- Maintain a clean, organised, and professional Admin Office environment.
- Ensure full compliance with Time and Attendance controls and reporting requirements.
- Support site adherence to warehouse SOPs, quality standards, safety requirements, and audit readiness.
- Participate in shift planning and execution, ensuring adequate admin coverage per shift.
- Monitor staff productivity and ensure adherence to SOPs.
- Motivate, support, and discipline team members as required in line with HR procedures.
- Provide direct oversight, guidance, and support to Admin Clerks, ensuring accuracy, productivity, and adherence to SOPs.
Requirements
- Matric / Grade 12 (essential)
- 35 years experience in receiving, dispatch, or warehouse administration (essential)
- Experience within a cold-chain or FMCG warehousing environment (advantageous)
- Strong logistics background with experience in warehouse operations, receiving, dispatch, and stock administration (important)
- Strong computer literacy and ability to learn warehouse systems quickly
- Demonstrated experience with returns, PODs, stock administration, and operational documentation
- Valid South African drivers licence and own reliable vehicle (important)
Salary & Benefits
Salary details not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Warehousing Jobs in Gauteng
In the Gauteng region, South Africa’s largest province and hub for various industries, warehouse positions are a vital part of many companies’ operations. The job market for this field is generally steady, with opportunities arising in various sectors such as e-commerce, manufacturing, and logistics. Typically, warehouse jobs involve receiving, storing, and shipping goods, often working alongside technology systems to optimize inventory management.
Salaries for warehouse positions vary widely depending on factors like experience, company size, and industry sector. Generally, wages range from R20 000 to R50 000 per month, with more experienced or senior roles often commanding higher salaries. However, it’s essential to note that actual salaries can differ significantly based on individual circumstances, making it crucial to research specific job descriptions and salary ranges for your desired role.
Common skills required for warehouse positions include manual handling abilities, attention to detail, basic computer literacy, and excellent communication skills. Typically, employers also look for individuals with a strong work ethic, flexibility, and the ability to work as part of a team. Other common requirements may include safety awareness, basic problem-solving skills, and adaptability in a fast-paced environment.
Warehouse positions are commonly found in various industries, including manufacturing, technology, e-commerce, and logistics. These sectors require warehouse staff to manage inventory, process orders, and maintain accurate records. In the financial services sector, warehouses might be used for storing valuable assets or documents, while technology companies may employ warehouses for storing hardware or equipment.
For those interested in pursuing a career in warehousing, opportunities for advancement exist. Typically, experienced warehouse workers can move into supervisory roles or transition into management positions, such as operations manager or logistics coordinator. With experience and additional training, individuals can also explore specialized roles like inventory control specialist or supply chain analyst. Generally, the skills gained in a warehouse environment can be transferable to other industries, making it an excellent starting point for many career paths.
This information provides general career guidance. Actual salaries and requirements vary by employer.
GO APPLY NOW
Safe & secure application process
Explore More Opportunities
Get Similar Job Alerts
Job Seeker Tip
Use the STAR method (Situation, Task, Action, Result) when answering behavioral interview questions.
How to Apply
Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.
JVR Jobs connects you with employers – we don’t process applications directly.
Latest Job Opportunities
Cape Town: Claremont, Cape Town: BOOKSHOP SALES ASSISTANT posted by Cora O’Neil Recruitment Agency
Claremont, Cape Town: BOOKSHOP SALES ASSISTANT (x2) Minimum Requirements: -Presentable, friendly and reliable -Fully bilingual with good English communication skills…
View JobPretoria: Pretoria East: RAF LITIGATION ATTORNEY posted by Cora O’Neil Recruitment Agency
Willows, Pretoria East: RAF LITIGATION ATTORNEY (THIRD PARTY CLAIMS) Minimum Requirements: -Presentable and professional -Fully bilingual in Afrikaans and English…
View JobMidrand: Senior Engineering Geologist – Geotechnical Engineering posted by Innovazi Consulting (Pty) Ltd
RequirementsBSc (Hons) Engineering Geology (minimum)Professional registration with SACNASP (essential)10+ years’ practical experience in engineering...
View JobSomerset West: Financial Assistant posted by Helderberg Personnel
Minimum Requirements:A relevant tertiary qualification in Finance, Accounting, or a related fieldStrong numerical and analytical skillsProficiency in...
View JobWestern Cape: Logistics Consultant (Transport Broker) posted by Helderberg Personnel
EXPERIENCE AND QUALIFICATION:Minimum 2 – 4 years’ experience in a similar role within the transport industryRelevant qualification (degree or...
View JobGauteng: Trainee Sales Representative posted by The Recruitment Pig
The CompanyThe organization provides managed document services and production printing solutions to the market. They supply office automation products to...
View Job
Browse Employers
Job Alerts