Port Elizabeth: Stock Controller

PURPOSE OF THE ROLE To ensure accurate control, movement, processing, and availability of stock across the warehouse and branches by managing inventory processes, purchase orders, GRV/WIP, stock counts, and supplier / branch coordination, while maintaining system accuracy and compliance with company procedures. KEY AREAS OF RESPONSIBILITY / MEASUREMENT Inventory accuracy and availability GRV, WIP, and ERP stock control Purchase order management and planning support Branch stock allocation and transfers Supplier and internal stakeholder communication Stock counts, cycle counts, and reconciliations Documentation, filing, and housekeeping Compliance with group pricing, certification, and audit requirements DUTIES AND RESPONSIBILITIES Warehouse & Receiving Control Receive and check incoming stock against delivery notes and purchase orders. Record damages, shortages, top and tails. Confirm receipt of stock to purchase orders on ERP system. Identify, mark, and allocate branch stock according to purchase orders. Generate Returns to Supplier (RTS) for approval and processing. Record stock returns and generate Requests for Credit Notes. Control dispatch of stock against pick slips and invoices. Generate invoices upon collection of goods. Pick Note & Dispatch Management Receive, collate, and allocate pick notes to warehouse staff. Monitor and follow up on pick note status. Ensure dispatch documentation aligns with pick slips and invoices. Ensure transfer paperwork is complete before transporter arrival. Investigate shortages or discrepancies during transfers and resolve timeously. Inventory Control, GRV & WIP Manage GRV and WIP processes in line with company procedures. Process and reconcile WIP on ERP/Syspro. Maintain and update processing control sheets. Ensure daily inventory counts are conducted and variances reported. Control inventory adjustments and credit notes after management approval. Maintain cycle count documentation. Assist with and manage stock takes as required. Purchase Order & Buyer Support Assist buyer with inventory planning and control. Manage and update purchase orders as information becomes available. Ensure buying schedules are completed, approved, and issued timeously. Track and follow up on local and import orders. Manage SCTs (Stock Control Transfers) on ERP. Allocate inventory to branches in line with demand and group requirements. Assist with indent planning and forecasting. Supplier, Branch & Internal Liaison Communicate incoming and available inventory to all relevant parties. Liaise professionally with suppliers, branches, and customers. Notify warehouse of incoming material for pre-planning.