Port Elizabeth: Stock Controller

About the Role

The Stock Controller is a key member of our warehouse team, responsible for ensuring accurate control and management of stock across our branches. This role requires a highly organized and detail-oriented individual who can effectively manage inventory processes, purchase orders, GRV/WIP, stock counts, and supplier/branch coordination.

Key Responsibilities

• Receive and check incoming stock against delivery notes and purchase orders.
• Record damages, shortages, top, and tails.
• Confirm receipt of stock to purchase orders on ERP system.
• Identify, mark, and allocate branch stock according to purchase orders.
• Generate Returns to Supplier (RTS) for approval and processing.
• Record stock returns and generate Requests for Credit Notes.
• Control dispatch of stock against pick slips and invoices.
• Generate invoices upon collection of goods.
• Pick Note & Dispatch Management
• Receive, collate, and allocate pick notes to warehouse staff.
• Monitor and follow up on pick note status.
• Ensure dispatch documentation aligns with pick slips and invoices.
• Ensure transfer paperwork is complete before transporter arrival.
• Investigate shortages or discrepancies during transfers and resolve timeously.
• Inventory Control, GRV & WIP
• Manage GRV and WIP processes in line with company procedures.
• Process and reconcile WIP on ERP/Syspro.
• Maintain and update processing control sheets.
• Ensure daily inventory counts are conducted and variances reported.
• Control inventory adjustments and credit notes after management approval.
• Maintain cycle count documentation.
• Purchase Order & Buyer Support
• Assist buyer with inventory planning and control.
• Manage and update purchase orders as information becomes available.
• Ensure buying schedules are completed, approved, and issued timeously.
• Track and follow up on local and import orders.
• Manage SCTs (Stock Control Transfers) on ERP.
• Allocate inventory to branches in line with demand and group requirements.
• Supplier, Branch & Internal Liaison
• Communicate incoming and available inventory to all relevant parties.
• Liaise professionally with suppliers, branches, and customers.
• Notify warehouse of incoming material for pre-planning.

Requirements

• Inventory management skills
• Strong organizational and communication skills
• Ability to work accurately in a fast-paced environment
• Familiarity with ERP/Syspro system

Qualifications

• Formal education in Business Management, Supply Chain Management, or related field
• Proficiency in Microsoft Office Suite (Excel, Word, etc.)
• Experience with inventory management software preferred