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Somerset West: Customer Service & Administrative Assistant posted by Merand Corbett & Associates

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Job Description

KEY RESPONSIBILITIES: 

  • Handle client communications via phone, email, and WhatsApp in a professional and timely manner.
  • Prepare quotes, place orders with suppliers, and ensure follow-up.
  • Process and capture invoices accurately.
  • Maintain and update records using Excel, Outlook, and other relevant systems.
  • Learn and utilize the accounting software (IQ) efficiently.
  • Think quickly to provide solutions to client or operational issues.
  • Remain calm and professional in conflict situations, resolving issues effectively.
  • Support the business owner with personal tasks as needed, including errands or childcare assistance.
  • Ensure accuracy and attention to detail in all tasks.
  • Work independently, demonstrating reliability, consistency, and honesty.

 
REQUIREMENTS:

  • Proven experience in administrative support or customer service.
  • Strong knowledge of Excel, Windows, Outlook, and WhatsApp.
  • Quick learner with the ability to adapt to new systems (IQ accounting software).
  • Excellent communication and interpersonal skills.
  • Ability to handle conflict professionally and recover quickly.
  • Strong problem-solving skills and ability to think on your feet.
  • Ability to work under pressure and meet deadlines.
  • High attention to detail and accuracy.
  • Reliable, consistent, and trustworthy.

 
ADDITIONAL INFORMATION:

  • This role requires flexibility and occasional assistance with personal tasks for the business owner.
  • The position is ideal for someone who thrives in a fast-paced, multi-tasking environment.

*ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Client Services/Sales Support Jobs in Western Cape

In the Western Cape, the Client Services/Sales Support field is generally characterized by a competitive job market with an emphasis on providing excellent customer service and support to clients. The industry tends to be fast-paced and dynamic, with many opportunities for career growth and development.

Typically, Client Services/Sales Support roles in this region fall within a broad salary range of R250 000 to R500 000 per annum, although this can vary widely depending on factors such as the level of experience, company size, and industry sector. For example, entry-level positions may start at the lower end of this range, while more senior roles may command higher salaries. It is essential to note that these figures are only a general guideline, and actual salaries may differ based on individual circumstances.

Common skills required for Client Services/Sales Support roles in South Africa include excellent communication and interpersonal skills, attention to detail, organisational abilities, and the ability to work well under pressure. Additionally, proficiency in Microsoft Office software, CRM systems, and other industry-standard tools is often expected. Many candidates also possess strong problem-solving and analytical skills, as they need to be able to identify and resolve client issues effectively.

These roles can be found in various industries, including the financial services sector, technology industry, manufacturing sector, and others. In these sectors, Client Services/Sales Support professionals play a critical role in supporting customer-facing teams and ensuring seamless service delivery.

Career development opportunities are plentiful for those in this field, with many options available for advancement or specialisation. Typically, career progression involves taking on increasingly complex projects, gaining leadership experience through departmental roles, or pursuing advanced qualifications such as an MBA or a Postgraduate Diploma in Business Administration. With dedication and hard work, it is possible to establish a successful and fulfilling career in Client Services/Sales Support in the Western Cape region.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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