Job Description
About the Role
We are seeking a highly organized and detail-oriented Finance & Operations Administrator to join our team in Somerset West. As a key support to our Financial Manager, you will be responsible for providing administrative assistance with finance administration, procurement, and office management tasks.
Key Responsibilities
- Support the Financial Manager with routine finance administration including: Accounts Payable, Receivable, and capturing supplier invoices.
- Match invoices against approved quotations, Purchase Orders, and Supplier confirmations.
- Track outstanding supplier documentation, prepare payment packs for approval.
- Maintain supplier payment trackers, support month-end administration.
- Prepare client invoices and pro-forma’s and monitor payments received.
- Assist in monitoring payments received, issuing statements, and assist with reconciliations.
- Finance Administration: capture financial information accurately.
- Update payment schedules, maintain finance folders and filing.
- Support month-end administration.
Requirements
- Matric
- Diploma/Certificate in: Finance, Accounting, Business Administration, Office Administration, Bookkeeping
- 13 years administration experience
- Exposure to finance administration advantageous
- Experience in hospitality, events, travel or services environment advantageous
- Experience with Excel, Word, Outlook, Teams, SAGE, SharePoint, basic reporting skills
- Comfortable working across teams, positive attitude & strong communication skills
Qualifications
- None mentioned
Salary & Benefits
- R negotiable dependent on experience
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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