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South Africa: HR & Office Administrator

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Job Description

Key Responsibilities HR Administration & Recruitment Manage end-to-end recruitment processes (sourcing, screening, interviews, reference and criminal checks) Prepare and issue offer letters, employment contracts, and onboarding documentation Facilitate onboarding and induction processes for new employees Maintain and update all employee records and personnel files Payroll & Employee Lifecycle Update payroll movement schedules and submit relevant HR documentation Process employee benefits (medical aid and provident fund) Manage employee exits including exit interviews, UI19, and certificates of service Capture and manage employee leave records (Sage Premier) Compliance & Reporting Assist with internal and external audits (BCEA, OHSA, COID, BBBEE, financial year-end) Support Employment Equity and Skills Development submissions Ensure HR practices comply with South African labour legislation Employee Relations & Performance Assist with performance review processes Draft disciplinary documentation and support HR-related matters Coordinate and arrange training and development initiatives Office Administration Schedule meetings, interviews, and company events Manage cellphone contracts and general office requirements Assist the Compliance Manager with administrative tasks Coordinate office services including cleaning staff and suppliers Handle general office administration (including procurement of office supplies) Minimum Requirements Grade 12 Diploma or Degree in Human Resources Minimum 3 years experience in an HR Administrator or similar role Strong knowledge of South African labour legislation (BCEA, LRA, OHS, EE, POPIA) Proficient in MS Office (Excel, Word, Outlook) Experience with HR systems (Sage Premier advantageous) Skills & Competencies Strong attention to detail and accuracy Ability to multitask and meet deadlines Good problem-solving skills Strong organisational and time management ability Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism

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How to Apply

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About HR & recruitment Jobs in ZA

In the Human Resources (HR) and recruitment sector in South Africa, the general job market trend is typically one of steady growth and demand for skilled professionals. This is due to the increasing need for organisations to manage their workforce effectively, comply with employment legislation, and attract top talent in a competitive job market.

Typically, HR and recruitment professionals in South Africa can expect broad salary ranges, often between R600 000 and R1 200 000 per annum, depending on factors such as experience, company size, industry sector, and level of seniority. It’s essential to note that actual salaries may vary widely, and it’s crucial to research the market rates for specific roles and companies. Experience, qualifications, and industry-specific skills can also impact salary expectations.

Common skills required for HR and recruitment professionals in South Africa include proficiency in HR software and systems, excellent communication and interpersonal skills, analytical and problem-solving abilities, a solid understanding of employment legislation and labour relations, project management skills, and the ability to work independently and as part of a team. Other essential skills may include data analysis, strategic thinking, and digital literacy.

Industry sectors that commonly employ HR and recruitment professionals include financial services sector, technology industry, manufacturing sector, and public sector organisations. These industries often require HR and recruitment specialists who can navigate complex employment laws, manage high-stakes employee relations, and develop innovative recruitment strategies.

For those interested in pursuing a career in HR or recruitment, there are various development opportunities available. Typically, professionals in this field start as assistants or coordinators and progress to more senior roles such as talent acquisition specialists, HR generalists, or recruitment managers. With experience and additional qualifications, they may move into leadership positions or specialise in areas like benefits administration, talent management, or training and development.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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