Thabazimbi: Inventory Controller – Thabazimbi posted by Craven Cottage CC

About the Role

The Thabazimbi: Inventory Controller role is a critical position in our operations team, responsible for ensuring the accuracy and integrity of our inventory management systems. The successful candidate will be a highly organized and detail-oriented individual with strong analytical skills, experience in hospitality inventory or multi-department stock management, and excellent communication skills.

Key Responsibilities

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Sales)
• Gallery & Creative Lab Retail
• Spa Retail
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Verify all transfers include:
• Correct documentation
• Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Oversight of:
• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.
• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.
• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

Requirements

Grade 12

A formal qualification

At least 2–4 years’ experience in hospitality inventory or multi-department stock management

Strong analytical and numerical ability

Experience with MyStock / MyInventory / POS systems (TallOrder or similar)

Ability to supervise and direct Storeman & Administrator functions

Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

High accuracy and disciplined follow-through

Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

Qualifications

Formal education/certifications not specified.

Salary & Benefits

Salary information not specified.