KwaZulu-Natal: Procurement Officer

About the Role

We are seeking a highly skilled Procurement Officer to join our team, responsible for overseeing and optimising our purchasing operations. This is an exciting opportunity for a strategic thinker to ensure cost-effective procurement, maintain strong supplier relationships, and manage inventory.

Key Responsibilities

• Manage the stock control function related to Food & Beverage, including scheduling and receiving deliveries.

• Ensure back-of-house stock is well-maintained, neatly packaged, and stored in designated areas.

• Declare and dispose of expired stock and minimise stock expiry.

• Oversee the issuing of back-of-house stock to front-of-house via the Restaurant Manager. Ensure all stock issued is recorded and signed for.

• Maintain accurate stock requisition registers and conduct daily stock reconciliations.

• Conduct month-end stock counts and random daily stock checks. Record all wastage and breakages accurately in ClubMaster.

• Investigate stock variances and take disciplinary action where appropriate. Submit variance reports to the Food & Beverage Manager.

• Monitor stock expiry dates regularly and rotate stock to minimise wastage. Ensure all wastage and breakages are disclosed and disposed of before service begins each morning.

• Monitor stock levels daily to anticipate needs and maintain appropriate levels. Obtain approval from the Food & Beverage Manager before placing orders.

• Liaise with suppliers to confirm order receipt and keep accurate records of all orders.

• Verify that received stock matches the quality and quantity ordered. Maintain accurate records of deliveries and report any discrepancies to suppliers for resolution.

• Follow the GRV (Goods Received Voucher) process for recording received stock. Ensure proper packaging and storage. Submit the GRV, signed order sheet, and supplier delivery note/invoice to the Club Accountant, and maintain accurate records.

• Ensure the company’s Cost of Sales (COS) targets align with SOPs, with a focus on cost analysis across suppliers.

• Facilitate monthly meetings between suppliers and the Food & Beverage Manager to review pricing and rebate structures.

• Prepare monthly sales reports for the Food & Beverage Manager for rebate tracking.

• Facilitate stock transfers in line with procedures, ensuring accurate recording and accountability for stock movement.

• Provide daily back-of-house stock reports, including issued stock, received/ordered/GRV stock, stock transfers, and disclosed breakages/wastages.

Requirements

• Matric certificate with a degree of diploma in purchasing /procurement or related

• 5 years in supply chain management – specific to food and beverage

• Computer literate in MS Office / Clubmaster / GAAP or related

• Valid drivers license

Qualifications

(No qualifications mentioned in the original job description, so this section is skipped)

Salary & Benefits

(No salary information mentioned in the original job description, so this section is skipped)