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Durban: Fleet Data Coordinator posted by Tower Group

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Job Description

  • Oversee the collection, management, and reporting of all fleet-related data.
  • Support fleet operations by ensuring compliance, efficiency, and cost control.
  • Act as a central point of contact between operations, maintenance, finance, and compliance teams.

Key Responsibilities

Data Management & Reporting

  • Maintain accurate fleet records (vehicle details, mileage, fuel consumption, licensing, insurance, and service schedules).
  • Capture and update driver information, trip logs, and telematics data.
  • Generate daily, weekly, and monthly fleet performance reports.

Compliance & Documentation

  • Ensure vehicles are licensed, insured, and compliant with legal and company policies.
  • Track and schedule regular inspections, services, and roadworthiness tests.
  • Prepare documentation for audits and regulatory reviews.

Fleet Performance Monitoring

  • Monitor fuel usage, vehicle downtime, and repair costs.
  • Identify trends or irregularities in vehicle usage or driver behavior.
  • Provide insights to reduce costs, improve efficiency, and enhance safety.

Communication & Coordination

  • Liaise with fleet managers, drivers, and workshops to coordinate vehicle servicing and repairs.
  • Support HR with driver compliance (licensing, PDP, medicals, etc.).
  • Work with finance to reconcile fleet-related expenses.

Systems & Technology

  • Maintain and update fleet management software or databases.
  • Ensure telematics/GPS tracking systems are functioning correctly.
  • Train users (drivers, managers) on data capture processes and system use.

Administrative Support

  • Handle purchase orders and invoices for fleet-related expenses.
  • Maintain supplier and service provider records.
  • Assist in budgeting and cost tracking for the fleet division.
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