eThekwini: Administrative Assistant: Property Management posted by Durban University of Technology

With more than 34400 students, and approximately 1700 members of staff, the Durban University of Technology (DUT) is a leading university of technology proudly located in the beautiful cities of Durban and Pietermaritzburg, along the warm east coast of South Africa. Founded in April 2002 through the historic merger of the former ML Sultan Technikon and Technikon Natal, DUT has evolved into a modern, metropolitan, multi-campus university with roots tracing back to 1907. Today, DUT is recognised nationally and internationally for its excellence in teaching and learning, research, innovation, entrepreneurship and engagement. A proud member of the International Association of Universities, DUT continues to expand its influence across South Africa and the world. In the 2025 Webometrics Rankings, DUT was ranked among the Top 6% of all universities and colleges worldwide, reflecting its academic excellence, research impact and strong global visibility. DUTs Philosophy of Education, Our creativity and innovation shapes adaptive graduates who transform society reflects the institutions deep commitment to meaningful impact for societal transformation. Guided by its inspirational and aspirational ENVISION2030 strategy, which is rooted in DUTs DNA of being people-centred and engaged and innovative and entrepreneurial and underpinned by its bespoke Living Values Framework, DUT focuses on contributing to the improvement of lives and livelihoods . The University comprises six diverse Faculties: Accounting and Informatics Applied Science Arts & Design Engineering and the Built Environment Health Sciences Management Sciences DUT also includes a Business School and the award-winning Institute for Water and Wastewater Technology (IWWT), amongst other research centres and institutes, reinforcing its role as a hub for knowledge, innovation and societal impact. Over the years, the University substantially grown its research output, dominating the UoT sector. This is evidenced by the steady increase of NRF-rated researchers and the notable, unprecedented award of seven NRF SARCHi Chairs in 2025. This impetus helps us to remain deeply engaged with our communities glocally, thereby transforming societies and economies. At DUT, we believe in nurturing talent and empowering people to make a real difference. If you are passionate about contributing to education, research, innovation, entrepreneurship and engagement, DUT offers the ideal environment – Creative. Distinctive. Impactful . Real Estate Management Post: Administrative Assistant Property Management X2 (X1 PMB & X1 DBN) Reference Number: 20001528 (DBN) / 20002062 (PMB) Minimum Requirements: Diploma (NQF 6) in one of the following or a related field: Property Studies / Real Estate, Public Administration, Business Administration, Facilities Management, Office Management / Administration. 12 years operational or administrative experience within a property, real estate, facilities management, or related built environment function, including exposure to property records management, lease documentation handling, or asset administration. Valid drivers license (Code B or equivalent) Key responsibilities: Maintain accurate and up-to-date records of the Universitys property portfolio, including leases, agreements, approvals, and supporting documentation. Administer property documentation in line with approved governance and records management requirements. Maintain document control and secure filing (physical and electronic) for all property records. Monitor key dates, obligations, and milestones associated with properties and leases. Track property-related approvals and file documentation in accordance with delegated authority frameworks. Prepare and maintain new development and leasing files in accordance with established procedures. Support the review and processing of lease documentation to ensure accuracy and completeness prior to approval. Assist with compiling submission packs for approvals and governance processes. Liaise with internal stakeholders and external landlords or tenants on routine lease and property matters. Coordinate property-related meetings, including scheduling, agenda preparation, minute-taking, and follow-up of action items. Capture, update, and maintain property and lease information on SAP, BI Launchpad, and other approved University systems. Support compliance with applicable legislation, University policies, and governance frameworks related to property administration. Assist in preparing documentation and responses for internal and external audits. Maintain records of inspections, safety checks, and compliance activities. Assist with coordination of maintenance queries and operational issues. Support property inspections, maintenance scheduling, and follow-ups. Provide ad hoc administrative and operational support as required by the Directorate. Salary: Market related Contact Person: Ms. ZJ. Ngcobo Status of Position: Permanent Applications should include: A fully completed prescribed application form which can be obtained from ac.za (under the QUICK LINKS tab – @careers) A detailed curriculum vita (explicitly stating experience or knowledge in the above-mentioned fields) Covering Letter Copies of all relevant academic records and certificates ID Copy Matric Certificate Current contact information of referees Please note: While the DUT strives to ensure equal opportunities, preference will be given to suitable candidates in accordance with the Universitys Diversity, Equity and Inclusion Policy and aligned to its strategic objectives. The Durban University of Technology reserves the right not to make an appointment. Correspondence will only be made with shortlisted candidates. If you do not receive communication from the University, please consider your application unsuccessful. Successful candidates will be subject to background checks, including qualification verification, reference checks, criminal record screening, and lifestyle audits for financially related positions. Submission of an application constitutes consent to these checks. The University may also require psychometric or other assessments where justified by the requirements of the position.