Job Description
About the Role
A leading fashion and foundation-focused organisation is seeking an experienced Chief of Staff / Elite Executive Assistant to join their team in Johannesburg. This role will serve as the central operational anchor to a high-profile Founder and CEO, managing priorities across multiple entities while ensuring the seamless execution of strategic initiatives, stakeholder engagement, executive administration, travel coordination, and special projects.
Key Responsibilities
- Manage and coordinate the CEO’s calendar across multiple entities, ensuring effective prioritisation and time management.
- Act as the primary gatekeeper for communications, correspondence, contract requests, and stakeholder engagement.
- Develop and maintain integrated project tracking systems using Trello to monitor key initiatives, deadlines, and deliverables.
- Coordinate local and international travel arrangements, itineraries, accommodation, and logistics.
- Liaise with senior stakeholders, sponsors, industry leaders, VIP guests, and strategic partners.
- Coordinate executive-level events, including guest lists, seating plans, VIP protocols, and logistics.
- Manage gifting initiatives, influencer campaigns, and stakeholder engagement activities.
- Track, manage, and reconcile executive petty cash and operational expenses.
- Coordinate administrative and operational requirements across multiple business entities and projects.
- Prepare, manage, and maintain confidential documentation and executive records.
- Support the CEO with special projects, follow-ups, and the execution of strategic priorities.
- Ensure smooth day-to-day operations through proactive planning, communication, and stakeholder coordination.
Requirements
Minimum 7 years experience supporting C-suite executives, founders, ultra-high-net-worth individuals, or managing executive office functions. Experience within fashion, events, public relations, non-profit organisations, foundations, or related industries would be advantageous.
Qualifications
Preferred Bachelor’s degree or postgraduate qualification in Business Administration, Law, International Relations, Corporate Communications, or a related field.
Salary & Benefits
Salary: negotiable.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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