Minimum requirements: Ability to process large quantities of data, with content and grammar accuracy Excellent communication skills in English Highly organized and efficient Able to learn new technology and systems with ease Flexible to work over weekends and after-hours when required Duties include but are not limited to: Act as the Directors right hand and assist with all duties that will ensure a smooth-running office Manage all phone calls Manage the electronic diary, organize meetings and schedule appointments Typing, compiling and preparing documents and correspondence Track activities and provide reminders for deadlines Liaise with clients to source and prepare documentation Any other admin duties required Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.

Key responsibilities Sales support: Process sales orders, invoices, and payments. Maintain and update customer databases and sales records. Compile sales reports and monitor sales efforts. Assist with after-sales support. Office administration: Answer and direct phone calls, take messages, and handle general correspondence. File documents, manage mail, and handle various paperwork. Customer service and communication Respond to customer inquiries and provide basic customer support. Communicate effectively with clients, management, and staff. Document and data management: Required skills Matric Excellent organizational and time management skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office Suite, especially Excel and PowerPoint. Effective written and verbal communication skills. Ability to work independently and collaboratively. Problem-solving and decision-making abilities.

ENVIRONMENT: An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks. This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the company’s signage and laser-cutting workflows. The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions. DUTIES: Key Focus Areas: Executive & Administrative Support: Diary and meeting management for Directors. Handling quotes, contractor follow-ups, document control, and general admin. Acting as the primary support point for various ad hoc and ongoing tasks. Office Management: Oversight of daily office operations, consumables, equipment, contractor coordination. Maintaining organisation, structure, and smooth workflow across the office. Marketing & Creative Support: Updating the WordPress website (content edits, images, company news, etc.). Supporting graphic design tasks (basic layout, resizing, brand materials). Using LightBurn or similar software for laser-cutter file preparation (training can be provided). Assisting with signage-related tasks and creative production as needed. Client & Project Coordination: Preparing and following up on quotations. Coordinating internal teams and suppliers to ensure job progress. Communicating with clients professionally and tracking project updates. ATTRIBUTES: Ideal Candidate Profile: Highly organised, proactive and capable of balancing diverse responsibilities. Comfortable moving between admin, operations, and creative tasks. Tech-savvy and quick to learn new software and systems. Friendly, polished communication style with clients and internal staff. Creative problem-solver and strong multitasker. Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage. Candidates with design/marketing exposure or relevant certifications fall on the higher end. Overall Fit: This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day-to-day operations, marketing activities, and design-related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long-term success in this position