Job Description
About the Role
We are seeking a reliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store. This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management. The successful candidate will be detail-driven, financially astute, and capable of working independently while supporting sales and store management in a fast-paced automotive retail setting.
Key Responsibilities
- Senior Administration and Financial Control:
- Take ownership of all administrative functions within the Parts Shop
- Manage daily cash-ups, banking preparation, and variance investigations
- Capture and reconcile invoices, GRNs, payments, and supplier documentation
- Manage debtors and creditors processes and assist with supplier payments
- Maintain accurate filing systems, records, and compliance documentation
- Stock Control, Ordering and Supply Chain:
- Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels
- Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules
- Track and follow up on orders from placement to receipt
- Ensure accurate receiving, capturing, and reconciliation of all stock
- Conduct regular stock counts and investigate discrepancies
- Implement controls to minimize stock losses, shortages, and overstocking
- Support demand planning and stock forecasting in line with sales trends
- Store Operations and Support:
- Act as the primary administrative and stock control support to store management
- Support sales staff with parts administration, queries, and documentation
- Ensure the administrative office operates efficiently and professionally
- Maintain high levels of accuracy, accountability, and professionalism at all times
- Identify process improvements to enhance efficiency and stock accuracy
Requirements
- Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous
- Proven experience in senior administration, parts administration, or stock control
- Strong administrative, organisational, and time-management skills
- Excellent verbal and written communication skills
- Solid experience with cash handling, daily cash-ups, and reconciliations
- Working knowledge of debtors, creditors, invoicing, and financial controls
- Experience with stock ordering, inventory management, and supplier coordination
- Ability to work under pressure in a high-volume retail environment
- Trustworthy, reliable, and able to work independently
Qualifications
Matric
Salary & Benefits
No salary information is provided.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Automotive Service Jobs in Gauteng
The automotive service industry is a significant sector in Gauteng, South Africa, with a diverse range of job opportunities available. Typically, the demand for skilled technicians and mechanics remains high due to the growing need for vehicle maintenance and repair services. Generally, this industry tends to be cyclical, with fluctuations in employment rates influenced by factors such as new car sales, economic conditions, and global trends.
In terms of salary expectations, it’s common for automotive service professionals to earn a competitive income, generally ranging from R400 000 to R700 000 per annum, depending on factors such as experience, company size, and industry sector. However, please note that actual salaries may vary widely, and this range is intended only to provide a broad estimate. For example, entry-level technicians may start at the lower end of this range, while senior managers or owners of independent repair shops may earn significantly more.
Common skills required for automotive service roles include mechanical aptitude, problem-solving abilities, excellent communication skills, and the ability to work well under pressure. Typically, a valid driver’s license and relevant technical qualifications are also essential. In some cases, industry-specific certifications or training programs may be beneficial for career advancement. Additionally, many employers place a strong emphasis on teamwork and customer service, so being able to build relationships with colleagues and clients is also highly valued.
The automotive service industry is often associated with various sectors, including the manufacturing sector, where vehicles are assembled and repaired, as well as the financial services sector, where vehicle insurance and financing are offered. The technology industry also has a significant presence in Gauteng, with many companies specializing in automotive electronics and software solutions. In general, automotive service professionals can find employment opportunities in a variety of settings, from independent repair shops to large dealership groups.
For career development, it’s common for automotive service professionals to progress through the ranks, starting as technicians or mechanics and moving into supervisory or management roles over time. Additionally, many employers invest in training and development programs to enhance skills and knowledge, which can be a valuable way to advance one’s career.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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