Thabazimbi: Inventory Controller (5* Game Reserve) – Thabazimbi posted by HotelJobs

About the Role

We are seeking an experienced and detail-oriented Inventory Controller to join our 5* Game Lodge team at Thabazimbi. As the custodian of inventory accuracy, you will be responsible for managing and maintaining accurate end-to-end inventory processes across all departments, ensuring integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including Purchase Orders, GRNs, Transfers (Internal & External), Wastage /Write Off Credit Issues / Consumption Master Data Updates Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas): Reconcile POS sales vs inventory depletion for: Bar (Minibar, Game Drive & Sales), Gallery & Creative Lab Retail, Spa Retail, Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day. Enforce no replenishment without reconciliation per SOP.
• Transfers; Issues, Wastage & Credit Management: Verify all transfers include Correct documentation Signatures Matched values Ensure all departmental issues are supported by usage sheets. Validate all wastage entries and ensure proper authorisation. Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment: Validate purchasing requests against Department budgets Approved PAR levels Min/Max or ROP settings Confirm all POs use correct item codes, UOM, supplier, price, and delivery details. Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving; Storage & Storeroom Integrity (via Storeman) Oversight of: GRN accuracy and 3-way matching (PO Delivery Note Invoice) FIFO rotation & expiry control Chemical segregation & OE protection Storeroom access control & key registers Weekly storeroom housekeeping & safety audits
• Cycle Counts & Full Stock Counts: Lead mid-month and month-end counts. Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning). Investigate variances using movement logs, POS data, GRNs, and usage patterns. Ensure all variances are fully explained and approved.
• Month-End Process & Reporting: Manage Month End Process for all inventory locations in co-operation with all HODs Compile month-end reporting pack including: Opening & closing balances Purchases Issues & transfers Wastage Sales vs consumption summaries Variance reports Count sheets Compile an Inventory Workbook. Obtain final sign-off from Finance & the Group Inventory Manager.
• Master Data, Pricing & System Integrity: Maintain accurate item master data in MyStock / MyInventory /Sage Inventory Submit item creation/change requests via approved workflow. Ensure selling prices comply with margin policy.

Requirements

Grade 12 A formal qualification At least 24 years experience in hospitality inventory or multi-department stock management Strong analytical and numerical ability Experience with MyStock / MyInventory / POS systems (TallOrder or similar) Ability to supervise and direct Storeman & Administrator functions Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OEs) High accuracy and disciplined follow-through Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

Qualifications

• Formal education/certifications not mentioned in the original job description.

Salary & Benefits

• Salary information not mentioned in the original job description.