Durbanville: Conveyancing Secretary (Bonds) posted by I Grow Wealth Investments

• Matric.
• Conveyancing Qualification (advantageous).
• 3 to 5 years Conveyancing experience in Bonds with Conveyancing Attorneys.
• Bonds registration expertise – handling high volume of files.
• Deadline driven.
• Strong and accurate admin skills
• Strong communications skills.
• Accurate record keeping skills.
• Liaising with Conveyancing Attorneys and Conveyancing Secretaries.
• Liaising with internal stakeholders.

Duties and responsibilities include, but not limited to:

• Auditing all bankable transactions to confirm that bond conditions and bank requirements have been satisfied prior to registration, and proactively resolving potential bottlenecks.
• Ensuring full compliance with FICA and regulatory requirements by compiling, verifying, and submitting complete FICA packs to registration attorneys upon instruction.
• Liaising with bond registration attorneys to monitor drafting, guarantees, and signing appointments, and following up to prevent process delays.
• Conducting regular coordination with attorneys involved in company developments to review progress, timelines, and risks.
• Liaising directly with clients to obtain outstanding information, assist with scheduling signing appointments, and support attorneys where challenges arise.
• Acting as a key communication link between clients, tenants, banks, and attorneys regarding retention upliftments and related requirements.
• Coordinating with accountants and attorneys to obtain auditors’ reports, loan account certificates, and all required supporting documentation.
• Actively managing and tracking bankable deals to ensure registration within a 45-day turnaround period, escalating risks to management where necessary.
• Maintaining accurate reporting on transaction status, readiness, and performance against timelines.
• Working closely with internal and external stakeholders to ensure effective coordination and seamless registrations.
• Upholding strong compliance practices, attention to detail, and adherence to bond registration and banking requirements.
• Managing multiple transactions simultaneously while maintaining high accuracy, service standards, and organisational effectiveness.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.