Job Description
Job Description:
This is a pivotal support role, ideal for a highly skilled Legal Secretary / Paralegal with advanced Dictaphone typing ability. The successful candidate will provide comprehensive legal administrative and secretarial support to attorneys, ensuring the efficient daily running of the practice.
We are specifically seeking a candidate with exceptional audio transcription and Dictaphone typing skills, capable of producing accurate legal documents at speed, while maintaining strict confidentiality and professional standards.
Minimum Requirements:
- Matric / Grade 12 (essential)
- Paralegal Diploma or Legal Secretarial qualification (essential)
- 35 years experience in a legal secretarial or paralegal support role
- Extensive Dictaphone typing/ fast typing experience in a labour law legal environment is essential
- Proven typing speed of minimum 80 words per minute, with high accuracy
- Strong experience transcribing recorded instructions, correspondence, pleadings, opinions, and legal documentation
- Labour law experience highly advantageous
- Familiarity with CCMA procedures and Labour Court documentation advantageous
- Proficient in MS Office (Word, Outlook, Excel)
- Experience on legal practice management systems advantageous
- Valid drivers licence and own vehicle
Key Responsibilities: Dictaphone Typing & Legal Documentation (Primary Focus)
- High-volume Dictaphone typing of legal correspondence, pleadings, notices, affidavits, agreements, opinions, and general legal documents
- Accurately transcribing recorded instructions from attorneys within strict turnaround times
- Formatting, editing, proofreading, and finalising legal documents to professional standards
- Managing urgent typing requests and prioritising deadlines effectively
- Ensuring consistency, grammar, spelling, and document presentation at all times
Legal Secretarial Support:
- Managing attorney diaries, meetings, consultations, hearings, and court dates
- Preparing and submitting CCMA referrals and related documentation
- Assisting with Labour Court filings and procedural documents
- Opening, maintaining, and closing client files
- Handling incoming calls, emails, and correspondence professionally
- Liaising with clients, advocates, counsel, CCMA, and court officials
- Assisting with billing, time recording, and invoicing
Administration:
- Maintaining accurate filing systems (electronic and hard copy)
- Monitoring deadlines and follow-ups
- General office administration and support to the legal team
Key Competencies:
- Exceptional Dictaphone typing speed and accuracy
- Strong listening and audio transcription ability
- Excellent grammar, spelling, and document formatting skills
- Ability to work under pressure and meet urgent deadlines
- Strong organisational and multitasking skills
- High attention to detail
- Professional, discreet, and trustworthy with confidential matters
- Self-driven, proactive, and dependable
- Client-facing professionalism and polished presentation
We are looking for a career Legal Secretary / Paralegal who excels in Dictaphone typing/ fast typing, thrives in a fast-paced legal environment, and takes pride in producing flawless documents quickly and efficiently.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Legal Jobs in Eastern Cape
The Eastern Cape, with its rich resources and diverse economy, is home to various legal positions across different industries. Typically, the job market for these roles tends to be stable, with a steady demand for skilled professionals in sectors such as financial services, technology, and manufacturing.
In terms of salary expectations, it’s essential to note that salaries can vary widely depending on factors like experience, company size, and industry sector. Generally, entry-level positions may fall within the R300 000 to R500 000 per annum range, while senior roles can exceed R800 000 to R1 million per annum. However, these are broad estimates, and actual salaries can differ significantly.
Common skills for many legal positions in Eastern Cape include strong analytical and problem-solving abilities, excellent communication and interpersonal skills, attention to detail, and the ability to work well under pressure. Other essential skills often include proficiency in one or more of the following areas: law, business, marketing, human resources, or finance. A good understanding of relevant legislation and regulations is also critical for success in these roles.
Industry sectors commonly employing legal professionals in the Eastern Cape include financial services, technology industry, manufacturing sector, and public sector entities. These industries often require lawyers to advise on compliance matters, draft contracts, and provide general counsel on regulatory issues.
Career development opportunities for legal professionals in the Eastern Cape are plentiful. Typically, entry-level positions can lead to senior roles within a few years of experience, with many career paths involving specialisation in specific areas of law or industry. Opportunities for advancement may also arise through taking on additional responsibilities, earning promotions, or pursuing further education and training. With dedication and hard work, it’s possible to build a rewarding and successful career in the legal field across various industries in the Eastern Cape.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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