Johannesburg: Company Secretariate posted by SAICA

About the Role

SAICA is embarking on an exciting transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of our journey, we are streamlining processes, enhancing our digital capabilities, and strengthening our focus on sustainability in the accounting profession. We are looking for enthusiastic, skilled professionals who are eager to innovate, embrace data-driven decision-making, and help shape the future of the profession.

Key Responsibilities

• Facilitate the implementation of the Boards governance strategies
• Act as a conduit for the execution of Board requirements with regard to the nomination and appointment process at national committee level
• Assist in organising Board and committee meetings, including scheduling, preparing agendas, coordinating logistics, and ensuring the timely distribution of meeting materials
• Take accurate and comprehensive minutes at meetings, ensuring they reflect discussions and decisions made, and distribute minutes promptly to Board members and relevant stakeholders
• Support the preparation of reports, presentations, and other documentation required for meetings
• Ensure that all meeting-related correspondence and documentation (notices, agenda items, minutes, and action items) are prepared, distributed, and archived in a timely and organized manner
• Coordinate the annual meeting calendar for the Board and committees, ensuring the availability of all relevant stakeholders
• Leverage technology and AI to streamline record keeping, scheduling, reporting, and presentations

Requirements

• A relevant qualification, such as a diploma or degree in business administration, law, corporate governance, or a related field
• Technical/ Legal Certification: An introductory certification in corporate governance or secretariat administration (e.g., ICSA, CGISA) is advantageous but not mandatory
• At least 35 years of experience in an administrative role, ideally with exposure to corporate governance, legal, or compliance functions

Qualifications

None mentioned.

Salary & Benefits

Not specified.

Output 2: Corporate Records and Compliance Management

• Maintain up-to-date statutory records, including the company’s register of directors, shareholders, and minutes of Board and committee meetings
• Assist with the filing of necessary documentation with regulatory authorities and ensure compliance with relevant corporate laws and regulations
• Organise and manage the filing system for corporate records, ensuring that documents are stored in an organized, accessible, and secure manner
• Ensure that corporate filings are up to date, including annual returns, director appointments, changes in shareholding, and other statutory filings
• Leverage technology and AI to optimise and streamline record keeping

Output 3: Governance and Compliance Assistance

• Assist in monitoring changes in legislation and corporate governance best practices, informing the Chief Governance, Risk & Compliance Officer (CGRO) of relevant updates
• Support the team in ensuring that SAICA complies with all applicable laws, including corporate governance standards, the Companies Act, and other relevant regulations
• Assist with the preparation and submission of corporate compliance documents, including filings with regulatory bodies and industry certifications
• Ensure compliance with SAICA’s internal governance and compliance frameworks, supporting the adherence to policies and procedures
• Identify and mitigate legal risks that could impact the organisation’s operations and reputation
• Track changes in laws and regulations and advise on necessary adaptations by the organisation

Output 4: General Administrative and Support Tasks and Team Leadership

• Support the preparation and distribution of governance-related reports for the Board and senior leadership
• Assist in maintaining accurate records and databases for governance and compliance purposes
• Prepare and update regular reports on governance activities, including meeting schedules, compliance statuses, and statutory filings
• Conduct research on relevant governance and compliance matters, providing summaries and assisting in the preparation of presentations and reports for the Board and committees
• Build and lead a skilled team to develop SAICA’s internal audit and assurance capabilities

Output 5: Embrace and drive organisational transformation

• Actively contribute to cost containment efforts by identifying opportunities for operational efficiencies, optimising resources, and ensuring value-driven decision-making in daily activities
• Support SAICA’s transformation into an insights-driven organisation by leveraging data and analytics to enhance decision-making, improve processes, and drive continuous improvement in your area of work
• Effectively utilise digital tools and technology to enhance productivity, streamline workflows, and improve service delivery
• Stay informed about new and emerging technologies relevant to your role
• Adopt and embrace AI-driven tools and automation to enhance efficiency, accuracy, and effectiveness in job-related tasks, while continuously seeking opportunities to improve processes through innovative technology solutions