About the Role

We are seeking an experienced Inventory Controller to join our luxury safari brand, renowned for delivering exceptional wilderness experiences that blend hospitality with nature and conservation. As a key member of our operations team, you will be responsible for managing complex inventory systems across multiple departments, ensuring accuracy, accountability, and strong operational controls in a fast-paced lodge environment.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders (GRNs)
• Transfers (Internal & External)
• Wastage /Write Off
• Credit Issues
• Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas):
• Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Incl Sales)
• Gallery & Creative Lab
• Retail
• Spa
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Transfers, Issues, Wastage & Credit Management:
• Verify all transfers include:
• Correct documentation
• Signatures
• Matched values
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment:
• Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving, Storage & Storeroom Integrity (via Storeman):
• Oversight of:
• GRN accuracy and 3-way matching (PO Delivery Note Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits.
• Cycle Counts & Full Stock Counts:
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.
• Month-End Process & Reporting:
• Manage Month End Process for all inventory locations in co-operation with all HODs
• Compile month-end reporting pack including:
• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.

Requirements

• 24 years of experience in hospitality inventory or multi-department stock management

Qualifications

• None specified

Salary & Benefits

• Salary and benefits not mentioned