Job Description
About the Role
A dynamic and well-presented young woman is required for a Parktown-based office as a Receptionist/Site Administrator. The ideal candidate will manage front-office duties, create a professional first point of contact, and provide administrative support to the management team.
Key Responsibilities
- Welcome and assist visitors, clients, and contractors
- Manage the reception area to ensure a professional appearance
- Answer, screen, and direct incoming calls
- Receive, log, and distribute deliveries
- Control site access and ensure visitors sign in and out (including indemnity forms where required)
- Issue subcontractor badges and enforce access procedures
- Maintain accurate site records, files, and registers
- Capture daily attendance for staff and contractors
- Prepare, update, and file site documentation
- Manage construction team procurement correspondence and emails
- Order and control office and site stationery
- Maintain health and safety files and compliance documents
- Track invoices, delivery notes, and basic cost records
- Maintain the site asset register and tool lists
- Assist with meeting coordination and take minutes when required
- Report incidents, damages, or administrative issues to management
Requirements
- Strong communication and interpersonal skills
- Ability to work in a fast-paced environment
- Proficient in MS Office
- Basic knowledge of construction industry practices
- 1-3 years experience as a receptionist or in an administrative role
Qualifications
- Matric certificate (or equivalent)
Salary & Benefits
Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Johannesburg
In Johannesburg, the administration and clerical sectors are a significant contributor to the city’s economy, with various industries relying on skilled professionals to manage their day-to-day operations. Generally, this field is characterized by a demand for organized, detail-oriented, and communicative individuals who can provide administrative support to teams. Typically, these roles involve tasks such as data entry, record-keeping, and customer service.
When it comes to salary expectations, broad ranges are necessary due to the variations in compensation that depend on factors like experience, company size, and industry sector. Typically, salaries for admin and clerical positions in Johannesburg can range from approximately R400 000 to R1 million per annum, depending on these variables. However, please note that actual salaries may differ significantly, and it’s essential to research specific companies and job descriptions for more accurate information.
Common skills required for administrative roles in Johannesburg include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, ability to work with various software systems, attention to detail, and organisational capabilities. Typically, individuals holding these positions also possess strong time management, problem-solving, and adaptability skills. Generally, a high school diploma or equivalent is often the minimum educational requirement for this field.
The finance sector, technology industry, manufacturing sector, and other corporate environments are common employers of administrative professionals in Johannesburg. Often, large corporations with numerous departments require a team of skilled secretaries to manage their day-to-day operations. In addition, many smaller businesses also rely on these roles due to the need for efficient administration services.
For career development, opportunities exist for advancement into senior administrative positions, such as an office manager or department head role. Typically, this requires additional experience and training in areas like business management, HR, or project coordination. Generally, individuals who have demonstrated strong leadership skills and a passion for organisational excellence can progress to more senior roles within the administration sector.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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