Northern Cape: Admin Assistant posted by Signa Opportunity

About the Role

The Admin Assistant role is a critical support function that ensures the smooth operation of our office. The successful candidate will report to the [Manager’s Name] and contribute to the success of our organization by providing administrative support.

Key Responsibilities

• Manage office operations and maintain an organised working environment.
• Ensure office supplies, stationery, and equipment are available when needed.
• Maintain filing systems, both electronic and hard copy.
• Keep records accurate and up to date.

• Answer telephone calls and respond to emails.
• Handle incoming and outgoing correspondence.
• Communicate with clients, suppliers, and employees in a professional manner.
• Take messages and ensure they are passed on to the correct person.

• Prepare, type, format, and distribute documents, reports, letters, and presentations.
• File important company documents and maintain confidentiality.
• Capture and update data on company systems.
• Ensure documents are stored correctly and easy to retrieve.

• Arrange meetings, appointments, and travel bookings.
• Prepare meeting agendas and take minutes when required.
• Coordinate calendars for managers or supervisors.
• Assist with organising company events, training, and workshops.

• Process invoices, purchase orders, and quotations.
• Assist with basic bookkeeping and petty cash management.
• Follow up on outstanding payments and maintain payment records.
• Prepare expense reports and assist with budgeting.

• Assist with employee records and leave forms.
• Help with onboarding of new employees.
• Maintain attendance registers and timesheets.
• Support recruitment processes by scheduling interviews and preparing documents.

• Ensure company policies and procedures are followed.
• Maintain health and safety records where applicable.
• Prepare weekly or monthly administrative reports.
• Ensure compliance with company standards and legal requirements.

Requirements

• South African citizen between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric certificate.
• Qualification in Administration or Related field.

Qualifications

No specific qualifications are required for this role.

Salary & Benefits

Salary details will be discussed during the interview process.