Port Elizabeth: HR Administrator posted by Ingenious Personnel Holdings

About the Role

To deliver a comprehensive and effective Human Capital and Payroll function that supports the Management Team, we are seeking an HR Administrator to join our team in Port Elizabeth. This role requires close collaboration with operational department managers to provide high-quality service to employees, covering all aspects of the employee life cycle.

Key Responsibilities

* Prepare and distribute employee documentation

* Handle recruitment and onboarding

* Manage payroll and employee benefits

* Maintain departmental policies and procedures

* Respond to queries

* Generate reports

Requirements

* Degree in HR or related qualification (Pre-requisite)

* Minimum of 2-3+ years experience in a similar environment with primary responsibility of benefits administration, and execution of Human Capital Functional areas

* Excellent computer literacy skills in Microsoft Office, particularly Excel and Word

* Knowledge of related legislation: Labour Relations Act (LRA), Basic Conditions of service orientation

Qualifications

(None mentioned)

Salary & Benefits

(None mentioned)

Performance Areas

### Recruitment and Induction

* Advertise divisional and group vacancies.

* Assist with the screening and shortlisting of applicants.

* Advise department managers on market-related salary packages. Provide dummy payslips where required.

* Conduct onboarding and induction for new employees at the branch.

### Employee Take-On & Monthly Payroll

* Coordinate payroll input packs and verify documents for completeness and accuracy. Submit payroll input to the payroll department before the deadline.

* Ensure accurate submission of overtime and commission data. Prepare and distribute employment contracts.

* Complete employee checklists and ensure all information is captured on VIP and other systems.

* Manage the electronic filing of new and existing employee documents.

### Benefits Administration

* Submit and follow up on benefit claims and related queries.

* Liaise with provident fund providers on disability applications and claims.

* Facilitate evaluation and updates of benefits plans (Cedar, Discovery, MIBFA). Coordinate annual Employee Wellness initiatives.

### Terminations

* Coordinate and conduct exit interviews; prepare exit reports for management. Submit monthly termination reports to IT for access and system updates.

### Employment Equity & Worker Forums

* Update and submit EE and Worker Forum statistics to Shared Services Human Capital. Participate in branch EE and Worker Forums; take minutes and post on notice boards. Ensure monthly updates are submitted to the HR Manager for reporting purposes.

### Policy Familiarisation

* Ensure only current Human Capital policies and procedures are accessible to departments and employees.

* Ensure full execution of all stages of the employee life cycle (e.g., performance reviews, skills audits, assessments, counselling, health and safety).

### Reporting (Human Capital and Payroll)

* Compile and submit weekly and monthly reports covering: headcount, staff movements, IR activity, disciplinary matters, and EE progress.

* Generate payroll-related reports for management analysis, including leave tracking and shift bonuses.

General Administration (Employee Files)

* Maintain updated job descriptions, skills audits, employee contracts, and performance reviews.

* Distribute payslips, benefit statements, and bulk employee communications as required. Issue long service certificates monthly or quarterly.

* Ensure prompt and accurate payment of third-party suppliers via Finance. Coordinate the annual submission of declarations and ensure proper filing.

* Support the execution of Human Capital initiatives as outlined in the annual HC Strategy Plan. Attend monthly HC forum meetings and align local HC functions accordingly.

Communication & Query Management

* Respond promptly to internal queries via phone or email. Provide feedback within 24 hours for all external queries.

Training

* Coordinate departmental induction sessions.

* Ensure new and existing employees are informed of all structural, policy, and market-related changes.

Note: I have followed the exact structure as instructed, without adding any information not present in the original job description.