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Port Elizabeth: Receptionist posted by Top Vitae

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Job Description

About the Role

We are seeking a polished, highly organized, and professional Receptionist to serve as the first point of contact for our organization.

Key Responsibilities

  • Serve as the primary point of contact for all visitors, including Board members, institutional investors, VIP clients, and partners.
  • Issue visitor passes, notify relevant executives of arrivals, and manage meeting room schedules seamlessly.
  • Maintain the organization of the reception area, executive boardrooms, and adjacent common areas to corporate brand standards.
  • Operate a multi-line switchboard, screening and directing high-volume calls with discretion and professionalism.
  • Manage the email inbox, triaging inquiries to the appropriate departments.
  • Provide administrative support to the Executive Leadership Team as needed, including managing complex calendar invites, printing confidential board packs, and arranging couriers.
  • Coordinate internal and external catering for high-level meetings, ensuring dietary restrictions and executive preferences are met.
  • Assist the Office Manager with ad-hoc projects, such as company-wide event coordination, supply inventory, and travel booking for visiting executives.
  • Liaise with building management, security, and maintenance vendors to resolve facility issues (HVAC, lighting, cleaning) promptly.
  • Manage the inventory of office supplies, name badges, and corporate collateral for the Head Office floor.
  • Coordinate with IT to ensure audio/visual equipment in boardrooms is functional prior to critical meetings.
  • Maintain the visitor log and fire warden register.

Requirements

Matric

Bachelors Degree in Business Administration, Communications, or a related field preferred.

Minimum 35 years of experience in a corporate reception, front desk, or executive assistant role.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams, Webex).

Experience with switchboard systems

Qualifications

No formal qualifications mentioned.

Salary & Benefits

Salary details not specified.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Retail Jobs in Eastern Cape

The retail industry is a significant sector in the Eastern Cape region of South Africa, typically employing a diverse range of professionals to manage and support its operations. Generally, this includes store managers, sales associates, logistics coordinators, and customer service representatives, among others. These roles often require a mix of technical skills, communication abilities, and interpersonal skills to effectively interact with customers, colleagues, and suppliers.

Typically, salaries for retail positions in the Eastern Cape can vary widely depending on factors such as experience, company size, industry sector, and specific job requirements. Broadly speaking, entry-level positions may fall within the R20 000 – R40 000 per annum range, while more senior roles or those in larger companies may command salaries ranging from R60 000 to R120 000 per annum or more. However, it is essential to note that actual salaries can differ significantly based on individual circumstances.

Common skills required for retail positions in the Eastern Cape often include strong communication and interpersonal abilities, a basic understanding of retail operations and management principles, technical skills such as proficiency in Microsoft Office applications, and analytical skills to track sales trends and inventory levels. Additionally, adaptability, problem-solving skills, and an ability to work in a fast-paced environment are typically valued by employers.

The Eastern Cape is home to various industries that commonly employ retail professionals, including financial services sector companies, technology industry firms, manufacturing sector businesses, and small to medium-sized enterprises across multiple sectors. Other emerging fields that may also be worth exploring include e-commerce, hospitality, and tourism.

For those interested in pursuing a career in retail, there are often opportunities for advancement within the company, such as promotions to senior roles or training programs to develop specific skills. Career development typically involves taking on additional responsibilities, seeking out mentorship and coaching, and staying up-to-date with industry trends and best practices. With experience and a willingness to learn, retail professionals can progress to senior management positions, specialist roles, or even entrepreneurship.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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