Port Elizabeth: Receptionist posted by Top Vitae

About the Role

We are seeking a polished, highly organized, and professional Receptionist to serve as the first point of contact for our organization. As a key member of our administrative team, you will be responsible for ensuring seamless day-to-day operations and providing exceptional support to our Executive Leadership Team.

Key Responsibilities

• Serve as the primary point of contact for all visitors, including Board members, institutional investors, VIP clients, and partners.
• Issue visitor passes, notify relevant executives of arrivals, and manage meeting room schedules seamlessly.
• Maintain the organization of the reception area, executive boardrooms, and adjacent common areas to corporate brand standards.
• Operate a multi-line switchboard, screening and directing high-volume calls with discretion and professionalism.
• Manage the email inbox, triaging inquiries to the appropriate departments.
• Provide administrative support to the Executive Leadership Team as needed, including managing complex calendar invites, printing confidential board packs, and arranging couriers.
• Coordinate internal and external catering for high-level meetings, ensuring dietary restrictions and executive preferences are met.
• Assist the Office Manager with ad-hoc projects, such as company-wide event coordination, supply inventory, and travel booking for visiting executives.
• Liaise with building management, security, and maintenance vendors to resolve facility issues (HVAC, lighting, cleaning) promptly.
• Manage the inventory of office supplies, name badges, and corporate collateral for the Head Office floor.
• Coordinate with IT to ensure audio/visual equipment in boardrooms is functional prior to critical meetings.
• Maintain the visitor log and fire warden register.

Requirements

• Matric
• Bachelor’s Degree in Business Administration, Communications, or a related field preferred
• Minimum 35 years of experience in a corporate reception, front desk, or executive assistant role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams, Webex)
• Experience with switchboard systems

Qualifications

(No qualifications mentioned in the original job description)

Salary & Benefits

(No salary information mentioned in the original job description)

Please consider your application unsuccessful should you not receive feedback within 2 weeks of applying.