Pretoria: Human Resources Coordinator (Health) posted by AtripleA recruitment & temps

About the Role

Our client in the Health Industry is seeking a highly skilled and experienced Human Resources Coordinator to join their team. The ideal candidate will be responsible for assisting in all HR and recruitment processes, ensuring a smooth and efficient onboarding experience for new employees.

Key Responsibilities

• Assist in all HR and recruitment processes, from advertising vacancies, longlisting, interviewing, and offer stage.
• Conduct first line screening against minimum requirements and submit to the HR manager.
• Set up interviews, interview packs, and coordinate assessments.
• Plan properly in accordance with the recruitment model and build a pipeline.
• Participate in interviews of all Unit roles.
• Regret unsuccessful candidates timeously.
• Conduct and submit all relevant background checks timely to ensure process is running smoothly and in accordance with timelines.
• Create and maintain a database of potential candidates and skills for future vacancies.
• Compile employees start up and welcome packs.
• Facilitate organizational orientation with new employees on their first day.
• Complete all on boarding forms in conjunction with new employee for processing.
• Provide necessary information to new employees on benefits available.
• Conduct onboarding reviews with all new employees and prepare onboarding feedback.
• Ensure probation reviews are conducted timeously.
• Advise and educate employees on HR policies and procedures.
• Assist the Human Resources Manager in the delivery of HR policy and procedure training interventions.
• Manage the termination process for all leavers and submit all termination paperwork to payroll.
• Conduct exit interviews and compile exit interview report for distribution to management.
• Identify trends and discuss action plans with management to decrease attrition.
• Provide support to Line Managers on any conflict matters.
• Ensure HR policies are consistently adhered to within the organization.
• Coordinates all disciplinary hearings (scheduling of chairperson etc.).
• Capture, file, and scan all documentation to the relevant employee’s file.
• Assist in the coordination and implementation of the Employee Wellness plans.
• Support Line Managers in managing poor performance processes in accordance with the performance policy and procedure.
• Conduct internal equity checks and recommend solutions.
• Prepare mock pay slips for successful candidates with the signed off salary offer.
• Prepare Offer Letters as well as Contracts of Employment for new employees.
• Upon appointment of new employee, inform all stakeholders to ensure system setup is ready upon start of employment.
• Capture and file all new employee details.
• Responsible for the administration of all employee information and records (salary changes etc.).
• Ensure all employee files are up to date with all documentation (electronically on sage and hardcopy files).
• Supports the HR Manager in identifying internal needs that require interventions.
• Support the HR Manager with the coordination of organizational culture and values interventions.
• Develop and keep the Recruitment Master Tracker and Termination Tracker up to date.
• Support the HR Manager in compiling data for the HR monthly reports.
• Build and maintain relationships with all employees.
• Maintain high HR & Recruitment service levels to support organization.
• Work collaboratively with the HR Manager and employees to maximize productivity.
• Organize and monitor schedules and see that deadlines are met.
• Coordinate efforts within the HR Unit and with outside consultants efficiently.
• Report updates verbally and in written form to HR manager.
• Help ensure resources are used efficiently.
• Help discern HR requirements and tasks.

Requirements

• High level of confidentiality
• Excellent writing and communication skills
• Fluency in English
• Administrative, organizational skills
• Ability to handle stakeholders with outmost respect and professionalism
• Ability to handle confidential information
• Telephone etiquette and good writing skills
• Understanding of government processes will be advantageous
• South African citizenship is required
• Be fluent in, at least, one South African language
• Be able to work independently and as part of a team

Qualifications

• Degree or Diploma in Social Sciences/ Human Resource Management / Office Management or a related qualification
• Project Management knowledge will be advantageous