Pretoria: Leasing Administration Assistant posted by People Dimension

Duties & Responsibilities

Key Responsibilities
1. Administration and Office Support

• Provide full administrative support to the New Business and Leasing team, including calendar and appointment management, meeting coordination, and document preparation.
• Draft, format, and distribute correspondence, reports, presentations, and other business documents.
• Coordinate internal and external meetings, prepare agendas, and record action items where required.
• Maintain structured electronic and physical filing systems in line with company policies and document control standards.
• Provide general office support to ensure smooth day-to-day departmental operations.

2. Lease Administration

• Prepare, maintain, update, and review lease agreements and related documentation accurately.
• Ensure lease documentation complies with company policies and legal requirements.
• Confirm that all lease documents are complete and properly executed before finalization.
• Maintain an up-to-date database of lease agreements and tenant information.
• Track key lease dates (renewals, expirations, rent escalations) and notify relevant team members accordingly.

3. Document Control and Legal Coordination

• Draft lease agreements, amendments, proposals, and related lease documentation.
• Conduct document reviews before submission for final approval.
• Ensure all lease-related documents are correctly filed and easily accessible.
• Maintain document control standards and compliance with internal procedures.

4. Reporting and Record Management

• Maintain accurate records of leasing and new business activities.
• Assist in compiling monthly and quarterly management reports.
• Attend administrative and departmental meetings to ensure operational alignment.
• Update internal tracking spreadsheets and reporting dashboards.

5. New Business Development Support

• Assist in preparing tender documents, proposals, and presentations for prospective clients or partners.
• Maintain and update new business tracking lists.
• Liaise between departments to coordinate documentation and submissions.

6. Core Values Alignment

• Uphold and promote the companys core values of Integrity, Excellence, and Growth in all professional activities.
• Maintain professionalism, confidentiality, and accuracy in all business interactions and documentation.

Desired Experience & Qualification

Qualifications and Experience
Education

• Matric Certificate (required)
• Diploma or certificate in Office Administration, Property Management, or a related field (preferred)
• Degree in Administration, Property Management, or a related field (advantageous)

Experience

• Minimum 5 years experience in a leasing or property management administrative role
• Minimum 5 years experience in document control and structured administrative environments

Skills and Competencies
Attention to Detail

• Strong attention to detail, especially in lease documentation and tracking key dates
• Administrative and Organizational Skills
• Ability to manage multiple tasks and priorities effectively
• Strong time management and organizational skills
• Accuracy in document control and administrative processes
• Communication Skills
• Excellent written and verbal communication skills
• Ability to liaise with tenants, stakeholders, and internal teams
• Fluent in English and Afrikaans
• Technology Proficiency
• Proficient in Microsoft Office 365 (Word, Excel, SharePoint, Outlook)

Package & Remuneration

Compensation and Benefits

• Salary: R25 000 R30 000 per month CTC (depending on experience), payable monthly in arrears

Benefits:

• Group Provident Fund included in CTC (Employee & Employer contributions: 4.5% each)
• 15 days annual leave

Work Hours
Monday to Friday
08:00 17:00 (including lunch)