About the Role

The Luxury Hotel Group is seeking a highly skilled and detail-oriented Project & Admin Assistant to join our team in Sandton. This dual-purpose role requires a blend of high-level administrative coordination, financial numeracy, and physical stamina. The ideal candidate will support the Project Manager in the seamless execution of interior and furniture projects, overseeing everything from cost schedules and supplier liaison to the physical supervision of site deliveries and furniture placement.

Key Responsibilities

• Update and maintain complex cost schedules with actual amounts against supplier invoices.
• Reconcile all payments (in/out) and verify cost schedules against paid ledgers for individual apartments/units.
• Generate payment requests for Head Office and ensure they are processed timeously.
• Calculate income per unit to ensure funds are received or partial payments are made prior to expenditure.
• Record all sales, maintaining a master list of orders, income, and expenditure.
• Manage project-specific filing, archiving, and the creation of individual unit files.
• Coordinate and follow up on supplier orders and deliveries.
• Liaise with hotel staff regarding site access, housekeeping, security, and key holding.
• Accept on-site deliveries and organize the movement of goods to specific apartments or warehouses.
• Supervise the unpacking and setting out of furniture and accessories.
• Conduct inventories in conjunction with suppliers and relevant department heads.
• Organize and maintain the Fabric Room (samples, boards, and filing selections).
• Liaise with Maintenance to provide costs for repairs and ensure internal hard finish invoices are submitted correctly.
• Draft orders for Manager approval, ensuring all quotes and invoices are attached and scanned to accounts.
• Attend project meetings as required and manage any other activities as directed by management.

Requirements

• Education: Matriculation essential
• Experience: 2 to 3 years of work experience, specifically including Project Management and Logistics
• Financial Literacy: Strong numeracy skills are essential
• Proficiency in bookkeeping and reconciling accounts is required
• Computer literacy (MS Word, Excel, Email)
• Valid SA Passport; own reliable transport is essential
• Must be prepared to travel cross-border/out of town for extended periods, including weekends
• Physicality: Must be physically fit and energetic

Qualifications

• Formal education/certifications are not required for this position.

Salary & Benefits

• Hours: 07h00 to 16h00 (Negotiable)
• Overtime may be required without additional payment
• Leave: 15 working days per annum (usually aligned with December builders holidays)
• Medical Aid, Pension, and Group Life/Disability coverage upon confirmation of permanent employment (after 3-month probation)

About the Role

The Luxury Hotel Group is seeking a highly skilled Project & Admin Assistant to support our interior and furniture projects. This dual-purpose role requires a blend of high-level administrative coordination, financial numeracy, and physical stamina. The ideal candidate will be able to provide seamless execution of project tasks, ensuring timely completion and attention to detail.

Key Responsibilities

• Update and maintain complex cost schedules with actual amounts against supplier invoices.
• Reconcile all payments (in/out) and verify cost schedules against paid ledgers for individual apartments/units.
• Generate payment requests for Head Office and ensure they are processed timeously.
• Calculate income per unit to ensure funds are received or partial payments are made prior to expenditure.
• Record all sales, maintaining a master list of orders, income, and expenditure.
• Manage project-specific filing, archiving, and the creation of individual unit files.
• Coordinate and follow up on supplier orders and deliveries.
• Liaise with hotel staff regarding site access, housekeeping, security, and key holding.
• Accept on-site deliveries and organize the movement of goods to specific apartments or warehouses.
• Supervise the unpacking and setting out of furniture and accessories.
• Conduct inventories in conjunction with suppliers and relevant department heads.
• Organize and maintain the Fabric Room (samples, boards, and filing selections).
• Liaise with Maintenance to provide costs for repairs and ensure internal hard finish invoices are submitted correctly.
• Draft orders for Manager approval, ensuring all quotes and invoices are attached and scanned to accounts.
• Attend project meetings as required and manage any other activities as directed by management.

Requirements

• Education: Matriculation essential.
• Experience: 2 to 3 years of work experience, specifically including Project Management and Logistics.
• Financial Literacy: Strong numeracy skills are essential.
• Proficiency in bookkeeping and reconciling accounts is required.
• Technical Skills: Computer literacy (MS Word, Excel, Email).
• Travel & Compliance: Valid SA Passport; own reliable transport is essential.
• Must be prepared to travel cross-border/out of town for extended periods, including weekends.
• Physicality: Must be physically fit and energetic; the role requires “heavy lifting” (moving fabric samples, containers, and furniture).

Qualifications

None mentioned.

Salary & Benefits

Salary range not specified. Benefits include Medical Aid, Pension, and Group Life/Disability coverage upon confirmation of permanent employment (after 3-month probation).