Job Description
About the Role
We are seeking an experienced Admin Officer to provide professional front-desk support in our Somerset West office. The ideal candidate will be responsible for managing various administrative tasks, ensuring accurate documentation and compliance with relevant regulations.
Key Responsibilities
- Welcome residents, families, visitors, and volunteers, and manage telephonic enquiries.
- Maintain appropriate access control and security measures.
- Facilitate and coordinate resident administration processes, including applications, admissions, respite enquiries, transfers, and exit procedures.
- Prepare and maintain resident and medical files, ensuring accurate recordkeeping.
- Update databases, maintain administrative registers and reports, and manage billing and financial administration.
- Coordinate bookings and logistics with service providers, such as drivers, beauticians, hairdressers, etc.
- Maintain operational records, including bed lists, visitor statistics, enquiries, maintenance requests, and other administrative reports.
- Provide general administrative support to the unit, including switchboard relief, managing key registers, reporting equipment faults, and supporting smooth day-to-day operations.
Requirements
- Coordinating and organising abilities
- Attention to detail
- Problem-solving ability
- Excellent communication (verbal & written) skills
- Interpersonal skills
- Ability to take initiative
Qualifications
- Grade 12
- Computer Literate (Microsoft Word & Excel)
- Secretarial/Administration Certificate advantageous (not required)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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