South Africa: Inventory Controller – Luxury Lodge – Sabi Sands & Thabazimbi | Lb posted by HotelJobs

Inventory Controller Luxury Lodge | Sabi Sands / Thabazimbi Kendrick Recruitment is seeking a highly organised and detail-oriented Inventory Controller to manage and oversee all stock-holding departments at a luxury lodge in Sabi Sands and Thabazimbi. This role is ideal for a hospitality professional who is meticulous, proactive, and capable of maintaining accurate inventory data across multiple departments while ensuring audit readiness. Salary: Negotiable, DOE Accommodation: Live-in / Live-out (if applicable) Key Responsibilities: Inventory Governance & Daily Controls Oversee daily stock movements across all departments, including Beverage, Housekeeping (Amenities & Cleaning), Galleries & Creative Lab, Kitchen, Spa, Medication & First Aid, Stationery, and Operational Equipment Ensure full SOP compliance at all times Verify all transactions captured by the Inventory Administrator (POs, GRNs, Transfers, Wastage/Write-Offs, Credit, Issues/Consumption) and correct inaccuracies before daily cut-off Maintain item categorisation in alignment with property standards Sales vs Consumption Reconciliation Reconcile POS sales versus inventory depletion for Bar, Gallery & Creative Lab Retail, and Spa Retail Validate recipe-linked items for accurate depletion Investigate consumption discrepancies the same day and enforce no replenishment without reconciliation Transfers; Issues, Wastage & Credit Management Verify transfers include correct documentation, signatures, and matched values Validate departmental issues, wastage entries, and supplier credits for accuracy and proper authorisation Purchase Order Controls & Budget Alignment Validate purchasing requests against department budgets, approved PAR levels, and ROP settings Confirm correct item codes, UOM, supplier, price, and delivery details Notify management of unusual changes or irregularities Receiving; Storage & Storeroom Integrity Oversight of GRN accuracy, FIFO rotation, expiry control, chemical segregation, and storeroom security Conduct weekly storeroom housekeeping and safety audits Cycle Counts & Full Stock Counts Lead mid-month and month-end counts, including blind counts for high-risk items Investigate variances using movement logs, POS data, GRNs, and usage patterns Month-End Process & Reporting Manage month-end inventory processes in collaboration with all HODs Compile reporting packs including opening/closing balances, purchases, issues/transfers, wastage, sales vs consumption, variance reports, and count sheets Master Data, Pricing & System Integrity Maintain accurate item master data in MyStock/MyInventory/Sage Inventory Ensure selling prices comply with margin policy Submit item creation/change requests via approved workflow Risk; Compliance & Audit Controls Maintain separation of duties across request capture approval issue Keep complete digital document trails and enforce physical controls (locked cages, CCTV, key registers) Support internal and external audits with accurate records Minimum Requirements: 24 years experience in hospitality inventory or multi-department stock management Strong analytical and numerical skills Experience with MyStock/MyInventory/POS systems (TallOrder or similar) Ability to supervise Storeman and Administrator functions Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail, Operational Equipment) High accuracy, disciplined follow-through, and collaborative mindset