Thabazimbi: Inventory Controller (5* Game Reserve) – Thabazimbi posted by Phoenix Recruitment

About the Role

We are seeking an experienced and detail-oriented Inventory Controller to join our luxury 5* Game Lodge in Thabazimbi. As the custodian of inventory accuracy at property level, you will be responsible for managing, controlling, and maintaining accurate end-to-end inventory processes across all departments. This is a unique opportunity to work in a fast-paced environment where no two days are the same.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Verify all transactions captured by the Inventory Administrator, including Purchase Orders, GRNs, Transfers (Internal & External), Wastage /Write Off, Credit, Issues / Consumption, Master Data Updates, Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas): Reconcile POS sales vs inventory depletion for Bar (Minibar, Game Drive & Sales), Gallery & Creative Lab Retail, and Spa Retail.
• Transfers, Issues, Wastage & Credit Management: Verify all transfers include Correct documentation, Signatures, Matched values.
• Purchase Order Controls & Budget Alignment: Validate purchasing requests against Department budgets Approved PAR levels Min/Max or ROP settings.
• Receiving, Storage & Storeroom Integrity (via Storeman): Oversight of GRN accuracy and 3-way matching (PO → Delivery Note → Invoice), FIFO rotation & expiry control, Chemical segregation & OE protection, Storeroom access control & key registers.
• Cycle Counts & Full Stock Counts: Lead mid-month and month-end counts.
• Month-End Process & Reporting: Manage Month End Process for all inventory locations in co-operation with all HOD’s Compile month-end reporting pack including Opening & closing balances, Purchases, Issues & transfers, Wastage, Sales vs consumption summaries, Variance reports, Count sheets Compile an Inventory Workbook.
• Master Data, Pricing & System Integrity: Maintain accurate item master data in MyStock / MyInventory /Sage Inventory Submit item creation/change requests via approved workflow.
• Risk, Compliance & Audit Controls: Maintain separation of duties across request → capture → approval → issue.

Requirements

Grade 12

A formal qualification

At least 2–4 years’ experience in hospitality inventory or multi-department stock management

Strong analytical and numerical ability

Experience with MyStock / MyInventory / POS systems (TallOrder or similar)

Ability to supervise and direct Storeman & Administrator functions

Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

High accuracy and disciplined follow-through

Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management

Qualifications

None mentioned.

Salary & Benefits

Not specified in the original job description.