Gauteng: Senior Tender Administrator posted by Ultra Personnel

The ideal candidate will have at least 5 years relevant experience within the healthcare, medical, or pharmaceutical sector and a proven ability to manage the endtoend tender, bid, pricing, and market access process. This is a highly networked, detailoriented, and deadlinedriven role requiring excellent communication, commercial insight, market intelligence, and stakeholder management skills.

Tenders (South Africa)
Monitor tender portals for new opportunities.
Coordinate bid qualification, cross functional alignment, and risk tracking.
Prepare tender checklists, pricing documents, and full submission packs.
Compile enquiries, specifications, and complete tender documentation.
Ensure all submissions are accurate, compliant, and on time.
Execute and track tender submissions, outcomes, extensions, awards, or cancellations.
Maintain updated company documentation required for tender compliance.
Manage CSD, Ariba, and private database registrations.
Oversee both electronic and manual filing of tender records.
Compile monthly reports (e.g., DoH reports).
Maintain comprehensive pricing and margin analysis for each tender to support future bidding.
Compile and submit monthly activity reports to EXCO on tender activities and pipeline opportunities.

Market Access
Identify and assess new market opportunities within the healthcare sector.
Analyse reimbursement landscapes, pricing trends, and competitor activity.
Support the development of pricing strategies for tenders, quotations, and new product launches.
Collaborate with Key Accounts, Sales, and Product teams to optimise market entry and positioning.
Maintain up to date knowledge of NDoH, provincial health departments, and private sector procurement pathways.
Assist with submissions for product listings, formulary inclusion, and vendor registrations.
Track policy changes, legislation updates, and healthcare regulatory shifts affecting access.
Prepare market insight reports to support strategic decision making.
Ensure alignment between pricing strategies, tender approaches, and broader market access objectives.
  
Vendor Management
Maintain and update company information on the CSD platform.
Ensure accuracy, completeness, and compliance of all company documentation (e.g., registration docs, director IDs, TCC, BBBEE, commodities).

Educational Qualifications and Professional Experience:
Matric (Grade 12)
Tertiary qualification advantageous
Minimum 5 years’ tender experience within the medical, healthcare, or pharmaceutical industry (essential)
Strong understanding of market access in the healthcare sector
Knowledge of tender legislation and compliance requirements
Experience working with RFQs, RFIs, RFTs, and RFPs
Experience in Vendor Data Management
 
Skills and Competencies:
 
Tender administration
Market access analysis
Pricing and reimbursement knowledge
Vendor management
Strong healthcare/medical industry understanding