Midrand: Payment Supervisor posted by Ikwezi Mining (Pty) Ltd

About the Role

The Payment Supervisor role at Ikwezi Mining (Pty) Ltd is a critical position that requires a highly skilled and experienced professional to oversee the entire payment process, ensuring accuracy, compliance, and efficiency. The successful candidate will be responsible for managing supplier invoices, discounts, rebates, vendor payments, and credit limits, among other tasks.

Key Responsibilities

• Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting documentation.
• Ensure 100% invoice audit accuracy before processing.
• Identify and resolve invoice discrepancies timeously.
• Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately.
• Ensure all applicable discounts are claimed within agreed timelines.
• Prepare and manage payment batches and payment advices.
• Ensure payment accuracy aligns with approved vendor reconciliations.
• Monitor creditors team performance against deadlines and service standards.
• Track turnaround times and responses to vendor and internal queries.
• Provide support, guidance, and performance feedback to creditors clerks.
• Liaise with vendors regarding account queries, payment issues, and reconciliations.
• Align supplier credit limits and ensure prompt query resolution.
• Maintain positive supplier relationships to ensure uninterrupted supply.
• Act as custodian of the vendor master database.
• Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.
• Ensure vendor information is accurate, compliant, and up to date.
• Prepare and present consolidated monthly payment schedules for all entities.
• Ensure payment schedules are circulated for approval by the 25th of each month.
• Ensure vendor ageing does not exceed 30 days unless formally approved.
• Monitor, investigate, and resolve debit balances.
• Circulate monthly ageing and debit balance reports.
• Track invoice processing and payment turnaround times.
• Reduce processing cycle times to less than 2 working days.
• Monitor Purchase Approval (PA) processing times from creation to approval.
• Prepare monthly reports highlighting PA approval delays.
• Escalate long outstanding approvals to management.
• Track invoices processed, PAs completed, and reconciliations performed per creditors clerk.
• Ensure monthly vendor reconciliations are completed accurately and timeously.
• Ensure zero unresolved balances on reconciliations.
• Ensure payment advices are accurate and aligned to approved reconciliations.
• Maintain compliance with company financial controls and policies.
• Drive automation initiatives within the creditors and payment process.
• Identify opportunities to reduce processing time, cost, and manual intervention.

Requirements

• Diploma or Degree in Finance, Accounting, Bookkeeping, or related field
• Minimum 5 years’ experience in Accounts Payable / Creditors environment
• Minimum 2 years supervisory experience
• Experience working on ERP systems and SAP essential