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Cape Town City Centre: Property Services Administrator

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Job Description

About the Role

The Property Services Administrator plays a vital role in providing administrative, operational, and customer support to the Property Services function, ensuring efficient coordination, compliance, documentation control, and service delivery across property portfolios.

Key Responsibilities

  • Administration Management: Maintain accurate filing systems per building, including service contracts, reports, building plans, council approvals, motivations, and delivery notes.
  • Control and management of source documentation in line with internal requirements.
  • Assistance with approval processes for budgeted and unbudgeted expenditure related to work orders, in line with authority limits.
  • Arranging and supporting formal monthly meetings with service providers and measuring performance against service levels.
  • Ensuring service provider meeting minutes are completed, resolved, and properly filed.
  • Maintaining effective working relationships with local authorities (e.g. building inspectors, fire licensing authorities).
  • Assistance with monitoring performance-based service level agreements, penalties, and non-compliance reports.
  • Ensuring all SLA documentation and reports are correctly filed.

Requirements

  • Grade 12 (Matric)
  • Relevant Diploma or minimum 3 years’ property-related experience

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Admin / clerical / secretarial Jobs in Cape Town Region

The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.

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In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.

Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.

These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.

Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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